Now that we know how end users can use
metadata, let's take a look at how to
configure it. For those of us who come
from the on‑prem SharePoint world, well,
with Online, we don't need to install
anything. The Managed Metadata service
comes set up with each SharePoint Online
tenant so it's ready to use, and also all
of the language packs come installed. To
access the management location, call the
Term Store Management Tool from the
SharePoint Online Admin Center. You must
go into Classic features, and there you'll
see Term Store. And don't worry. We'll of
course look at it in the lab in a few
minutes. One of the first things you must
do especially if it's the first time you
access it, is make sure that you're an
admin of the Term Store. Global or
SharePoint Online admins are not
automatically added, and some options
might be grayed out until you do. Okay,
now, so what are some of the common
administrator tasks, since remember that
Microsoft takes care of a lot of the
back‑end of it, so a bit less stuff
compared to on‑premises, but still
creating term groups, term sets, and terms
will often fall on the SharePoint Online
admin and, of course, managing the rules
and permissions to manage term groups and
terms. What are the permissions that we
can assign for Managed Metadata? First of
all, at the top we have the Term Store
administrator who has complete access to
all of the term groups. Each group can
also have a group manager who has
contributor permissions to that specific
term group. At the term set level, we can
specify term set stakeholders. But it's
important to know that adding people in
there doesn't give them any actual
permissions. That is only for change
management purposes, and it allows you to
input the people that should be notified
if changes happen to that term set. If you
plan to enable multilingual, it's
important to add the required languages to
the working languages at the term store
level. All the language packs supported by
SharePoint come installed, so it's super easy to enable new languages.