1 00:00:02,690 --> 00:00:05,430 Now that we have seen the overview, what 2 00:00:05,430 --> 00:00:08,514 Search configuration options do we have? 3 00:00:08,514 --> 00:00:11,055 SharePoint Search allows us to do quite a 4 00:00:11,055 --> 00:00:13,419 few configuration options so let's cover 5 00:00:13,419 --> 00:00:16,327 them in detail. Something that's important 6 00:00:16,327 --> 00:00:19,557 to know; however, is that most Search 7 00:00:19,557 --> 00:00:22,425 customization options only work for 8 00:00:22,425 --> 00:00:24,956 Classic Search pages at the time of 9 00:00:24,956 --> 00:00:28,267 recording this course in September 2019. 10 00:00:28,267 --> 00:00:30,891 Microsoft does plan to bring those 11 00:00:30,891 --> 00:00:33,967 customization options into Modern, but 12 00:00:33,967 --> 00:00:37,089 they are not there yet, again at the time 13 00:00:37,089 --> 00:00:39,094 of recording this course. Something 14 00:00:39,094 --> 00:00:42,370 important to understand as we talk about 15 00:00:42,370 --> 00:00:45,501 Search is the Search Schema. The Search 16 00:00:45,501 --> 00:00:48,555 Schema is a mechanism in SharePoint Search 17 00:00:48,555 --> 00:00:51,650 that controls first of all which aspects 18 00:00:51,650 --> 00:00:55,302 or properties of items are to be indexed, 19 00:00:55,302 --> 00:00:58,153 how and with what indexing structures, 20 00:00:58,153 --> 00:01:01,683 particular pieces of data are indexed, and 21 00:01:01,683 --> 00:01:04,973 which aliases can be used when querying 22 00:01:04,973 --> 00:01:07,905 using property restrictions. What does it 23 00:01:07,905 --> 00:01:10,485 all mean? In simple words, it means that 24 00:01:10,485 --> 00:01:12,937 the Search Schema controls what can be 25 00:01:12,937 --> 00:01:16,522 searched, how it can be searched, and how 26 00:01:16,522 --> 00:01:19,938 the results can be presented in your 27 00:01:19,938 --> 00:01:22,090 Search sites. There are two main parts of 28 00:01:22,090 --> 00:01:25,830 the Search Schema, crawled properties and 29 00:01:25,830 --> 00:01:29,253 managed properties. Let's start with 30 00:01:29,253 --> 00:01:31,528 crawled properties. Once the indexer 31 00:01:31,528 --> 00:01:34,340 passes and crawls your content and its 32 00:01:34,340 --> 00:01:38,112 metadata, it adds the columns as crawled 33 00:01:38,112 --> 00:01:42,368 properties only. This means it has passed 34 00:01:42,368 --> 00:01:45,285 over your columns and the metadata 35 00:01:45,285 --> 00:01:47,879 assigned to each element. You really do 36 00:01:47,879 --> 00:01:51,063 not have any control over the crawled 37 00:01:51,063 --> 00:01:53,379 properties. Those are the resulting list 38 00:01:53,379 --> 00:01:56,759 of columns crawled in some way. A crawled 39 00:01:56,759 --> 00:02:00,219 property by itself is useless for when you 40 00:02:00,219 --> 00:02:03,179 try to run or build search queries or even 41 00:02:03,179 --> 00:02:05,513 display the value of this property in 42 00:02:05,513 --> 00:02:09,581 search results. Now managed properties. To 43 00:02:09,581 --> 00:02:12,004 include the contents and metadata of 44 00:02:12,004 --> 00:02:14,846 crawled properties into the Search index, 45 00:02:14,846 --> 00:02:18,773 you must map crawled properties to managed 46 00:02:18,773 --> 00:02:21,447 properties. Only managed properties are 47 00:02:21,447 --> 00:02:26,209 written into the Search index. You can map 48 00:02:26,209 --> 00:02:28,166 one crawled property to a managed property 49 00:02:28,166 --> 00:02:31,193 or you can map, for example, let's say 50 00:02:31,193 --> 00:02:33,585 both the writer and author crawled 51 00:02:33,585 --> 00:02:38,467 properties to the author managed property. 52 00:02:38,467 --> 00:02:40,277 Managed properties can have multiple 53 00:02:40,277 --> 00:02:42,674 settings such as are they searchable, can 54 00:02:42,674 --> 00:02:45,232 people search by them, can people refine 55 00:02:45,232 --> 00:02:48,106 by them, can they be searched by different 56 00:02:48,106 --> 00:02:51,761 systems, and so on? So every managed 57 00:02:51,761 --> 00:02:55,136 property can be configured in multiple 58 00:02:55,136 --> 00:02:58,044 different ways. Next up, a configuration 59 00:02:58,044 --> 00:03:00,956 option in order to customize Search is 60 00:03:00,956 --> 00:03:03,963 search dictionaries. You can use search 61 00:03:03,963 --> 00:03:06,676 dictionaries to include or exclude company 62 00:03:06,676 --> 00:03:10,723 names to be extracted from the content of 63 00:03:10,723 --> 00:03:13,686 your indexed document. This will map the 64 00:03:13,686 --> 00:03:15,514 company's managed properties and then you 65 00:03:15,514 --> 00:03:19,149 can configure that managed property as you 66 00:03:19,149 --> 00:03:23,026 see fit. You can also include or exclude 67 00:03:23,026 --> 00:03:26,283 words for query spelling correction. As a 68 00:03:26,283 --> 00:03:29,509 global or SharePoint admin in Office 365, 69 00:03:29,509 --> 00:03:32,706 you can also influence the pages or 70 00:03:32,706 --> 00:03:35,389 documents that should appear at the top of 71 00:03:35,389 --> 00:03:38,410 your list of search results by identifying 72 00:03:38,410 --> 00:03:42,490 high-quality pages, also known as 73 00:03:42,490 --> 00:03:44,623 authoritative pages. Authoritative pages 74 00:03:44,623 --> 00:03:47,847 link to the most relevant information and 75 00:03:47,847 --> 00:03:51,719 a typical example could be the home page 76 00:03:51,719 --> 00:03:55,315 of your company portal. You can also add 77 00:03:55,315 --> 00:03:58,027 non-authoritative pages so pages that rank 78 00:03:58,027 --> 00:04:02,105 lower, for example, archives. Next up, 79 00:04:02,105 --> 00:04:04,744 result sources. Result sources limit 80 00:04:04,744 --> 00:04:08,786 searches to certain content or to a subset 81 00:04:08,786 --> 00:04:11,533 of search results. You can use result 82 00:04:11,533 --> 00:04:13,278 sources to send queries to SharePoint 83 00:04:13,278 --> 00:04:15,552 Online of course, but also to SharePoint 84 00:04:15,552 --> 00:04:18,635 on-premises and even external systems such 85 00:04:18,635 --> 00:04:22,372 as Bing. You can also add rules to limit 86 00:04:22,372 --> 00:04:26,167 the subset, for example, your content type 87 00:04:26,167 --> 00:04:29,241 is equal to customer. Another 88 00:04:29,241 --> 00:04:32,685 customization option is query suggestions. 89 00:04:32,685 --> 00:04:34,943 Query spelling suggestions are words that 90 00:04:34,943 --> 00:04:38,387 appear below the search box as a user 91 00:04:38,387 --> 00:04:41,251 types a query. SharePoint automatically 92 00:04:41,251 --> 00:04:44,873 creates word suggestions after you click a 93 00:04:44,873 --> 00:04:47,963 search result for a query at least six 94 00:04:47,963 --> 00:04:50,947 times. For example, if you've entered the 95 00:04:50,947 --> 00:04:53,642 query word coffee and then clicked the 96 00:04:53,642 --> 00:04:55,849 search results six times, coffee 97 00:04:55,849 --> 00:04:58,396 automatically becomes a query suggestion, 98 00:04:58,396 --> 00:05:01,177 but SharePoint allows you to pre-create 99 00:05:01,177 --> 00:05:05,044 them for the most popular content in your 100 00:05:05,044 --> 00:05:07,674 organization. Automatic word suggestions 101 00:05:07,674 --> 00:05:10,912 are generated daily for each result source 102 00:05:10,912 --> 00:05:13,524 and each site collection so the query 103 00:05:13,524 --> 00:05:16,830 suggestions can be different for different 104 00:05:16,830 --> 00:05:20,456 result sources and site collections. Now 105 00:05:20,456 --> 00:05:23,216 the Search Center. The Search Center is a 106 00:05:23,216 --> 00:05:26,227 site that has a starting page where users 107 00:05:26,227 --> 00:05:29,791 enter search queries and a search result 108 00:05:29,791 --> 00:05:32,713 page, where users can drill into and 109 00:05:32,713 --> 00:05:36,575 refine results or run a new query. The big 110 00:05:36,575 --> 00:05:38,393 difference with the Search Center is that 111 00:05:38,393 --> 00:05:41,672 it allows you to search across all tenant, 112 00:05:41,672 --> 00:05:45,607 not in only a specific site, and this is 113 00:05:45,607 --> 00:05:47,859 also where users get redirected when they 114 00:05:47,859 --> 00:05:54,000 click on Search Everything from any Classic Search page.