1 00:00:02,500 --> 00:00:04,620 Now that we have seen the theory, let's go 2 00:00:04,620 --> 00:00:06,960 into the lab and take a look at search 3 00:00:06,960 --> 00:00:09,710 administration. We are now in the live 4 00:00:09,710 --> 00:00:11,820 environment. So let me open up the 5 00:00:11,820 --> 00:00:14,530 SharePoint Admin Center. And to go to the 6 00:00:14,530 --> 00:00:17,350 search administration page, we need to go 7 00:00:17,350 --> 00:00:20,170 into Classic features and then into 8 00:00:20,170 --> 00:00:23,370 Search. This will open up the search 9 00:00:23,370 --> 00:00:26,330 administrator page where we really have 10 00:00:26,330 --> 00:00:28,920 all of the settings related to SharePoint 11 00:00:28,920 --> 00:00:33,500 Online Search. Microsoft Search is not in 12 00:00:33,500 --> 00:00:35,400 the SharePoint Admin Center. It's a 13 00:00:35,400 --> 00:00:39,290 dedicated admin center on its own. So here 14 00:00:39,290 --> 00:00:41,330 we're really managing settings for 15 00:00:41,330 --> 00:00:44,600 SharePoint Search. So first of all the 16 00:00:44,600 --> 00:00:47,940 search schema. Here I can see all of my 17 00:00:47,940 --> 00:00:50,920 managed properties and my crawled 18 00:00:50,920 --> 00:00:54,770 properties. After you create a property, 19 00:00:54,770 --> 00:00:57,210 it might actually take quite a bit of 20 00:00:57,210 --> 00:00:59,770 time, even up to 24 hours, until it's 21 00:00:59,770 --> 00:01:03,440 shown in the crawled properties. One of 22 00:01:03,440 --> 00:01:05,880 the properties we have created in a 23 00:01:05,880 --> 00:01:10,140 previous module is department. So let me, 24 00:01:10,140 --> 00:01:14,430 actually let me spell that properly, 25 00:01:14,430 --> 00:01:16,520 department. And I will see all of the ones 26 00:01:16,520 --> 00:01:20,100 that have to do with department. I can 27 00:01:20,100 --> 00:01:23,050 even see the type of what they are. So I 28 00:01:23,050 --> 00:01:25,555 can see that, for example, this has to do 29 00:01:25,555 --> 00:01:28,220 with people, so it's really the people 30 00:01:28,220 --> 00:01:32,070 department. This one is a taxonomy column, 31 00:01:32,070 --> 00:01:36,120 and this one is a choice column. After my 32 00:01:36,120 --> 00:01:39,100 crawled properties here, I can go into 33 00:01:39,100 --> 00:01:42,470 mapped properties and create a new map 34 00:01:42,470 --> 00:01:45,930 property or change one of the existing 35 00:01:45,930 --> 00:01:49,470 ones. SharePoint Online comes built in 36 00:01:49,470 --> 00:01:52,580 with multiple existing managed properties 37 00:01:52,580 --> 00:01:54,570 that you can change. And it's, for 38 00:01:54,570 --> 00:01:57,488 example, RefinableString, and it goes all 39 00:01:57,488 --> 00:02:03,200 the way up to 135. We also have numbers 40 00:02:03,200 --> 00:02:06,040 and things like that that are refinable. 41 00:02:06,040 --> 00:02:08,405 And if I want to change it, I can go into, 42 00:02:08,405 --> 00:02:13,090 let's say, RefinableString00 and then go 43 00:02:13,090 --> 00:02:15,450 at the bottom and decide what are the 44 00:02:15,450 --> 00:02:18,770 crawled properties mapped to this managed 45 00:02:18,770 --> 00:02:23,740 property. So this is how we can administer 46 00:02:23,740 --> 00:02:27,460 managed properties and crawled properties. 47 00:02:27,460 --> 00:02:29,580 Now instead of clicking back a few times, 48 00:02:29,580 --> 00:02:33,470 let's just reopen the search admin center. 49 00:02:33,470 --> 00:02:35,380 Next up, let's take a look at 50 00:02:35,380 --> 00:02:39,080 authoritative pages. As a reminder, 51 00:02:39,080 --> 00:02:42,510 authoritative web pages are used to rank 52 00:02:42,510 --> 00:02:45,470 results higher. So we can set up the pages 53 00:02:45,470 --> 00:02:48,640 that we recommend as an organization, so 54 00:02:48,640 --> 00:02:51,170 pages from your intranet, pages from your 55 00:02:51,170 --> 00:02:53,720 policies, and things like that. You can 56 00:02:53,720 --> 00:02:55,980 have most authoritative pages, 57 00:02:55,980 --> 00:02:58,340 second‑level authoritative pages, 58 00:02:58,340 --> 00:03:01,720 third‑level, as well as sites to demote, 59 00:03:01,720 --> 00:03:04,820 for example your archives. Back to the 60 00:03:04,820 --> 00:03:07,810 search administration, we also have the 61 00:03:07,810 --> 00:03:11,200 query suggestion settings. So for query 62 00:03:11,200 --> 00:03:14,130 suggestions, we actually need to import 63 00:03:14,130 --> 00:03:17,100 them from a text file, both the always 64 00:03:17,100 --> 00:03:19,710 suggest phrases and the never suggest 65 00:03:19,710 --> 00:03:22,390 phrases. So I can go here, import from 66 00:03:22,390 --> 00:03:24,970 text file. I need to choose a file where 67 00:03:24,970 --> 00:03:28,060 all of the phrases to always suggest are 68 00:03:28,060 --> 00:03:31,260 one phrase per line. Put it in there, and 69 00:03:31,260 --> 00:03:33,800 it might take a few hours, and then those 70 00:03:33,800 --> 00:03:37,240 will always be suggested as people type. 71 00:03:37,240 --> 00:03:39,660 And I can also have things in the never 72 00:03:39,660 --> 00:03:42,760 suggest. This way those things are never 73 00:03:42,760 --> 00:03:45,770 suggested to users. You might want to use 74 00:03:45,770 --> 00:03:48,930 the never suggest phrases if people search 75 00:03:48,930 --> 00:03:51,470 for something and it automatically gets 76 00:03:51,470 --> 00:03:54,660 added in the automatic search suggestions, 77 00:03:54,660 --> 00:03:57,300 and you might want to take it off from 78 00:03:57,300 --> 00:03:59,930 there so it's not suggested to other users 79 00:03:59,930 --> 00:04:02,380 because remember if something is searched 80 00:04:02,380 --> 00:04:04,710 for six times and somebody clicks on 81 00:04:04,710 --> 00:04:07,050 something, it will get added there 82 00:04:07,050 --> 00:04:10,230 automatically. So this is a way to remove 83 00:04:10,230 --> 00:04:12,570 that if there's any phrases that you do 84 00:04:12,570 --> 00:04:17,060 not want. Back to search administration, I 85 00:04:17,060 --> 00:04:20,440 also have the ability to remove search 86 00:04:20,440 --> 00:04:23,210 results. So if there's any results like, 87 00:04:23,210 --> 00:04:25,960 say, some documents got added and we 88 00:04:25,960 --> 00:04:28,250 really want to remove them from search 89 00:04:28,250 --> 00:04:30,110 because maybe they should have never been 90 00:04:30,110 --> 00:04:32,330 added to SharePoint or they contain 91 00:04:32,330 --> 00:04:34,880 sensitive information. Even after you 92 00:04:34,880 --> 00:04:36,950 delete that document from SharePoint, it 93 00:04:36,950 --> 00:04:39,380 might still be available in search until 94 00:04:39,380 --> 00:04:42,100 the next crawl is done and it gets removed 95 00:04:42,100 --> 00:04:45,310 from the index. If you want it to take 96 00:04:45,310 --> 00:04:48,340 effect immediately, you can add the URL to 97 00:04:48,340 --> 00:04:50,960 that document or to that list item and the 98 00:04:50,960 --> 00:04:53,560 URLs to remove, and it will be removed 99 00:04:53,560 --> 00:04:57,755 from search results immediately. Now on 100 00:04:57,755 --> 00:05:00,130 customizing search, something that I want 101 00:05:00,130 --> 00:05:02,850 you to know is that really SharePoint 102 00:05:02,850 --> 00:05:05,805 Search hasn't evolved that much since 103 00:05:05,805 --> 00:05:08,540 SharePoint 2013 since the fast 104 00:05:08,540 --> 00:05:11,770 integration. Now it might change a lot 105 00:05:11,770 --> 00:05:14,380 with Microsoft Search coming in and 106 00:05:14,380 --> 00:05:17,210 Microsoft switching to modern. But if you 107 00:05:17,210 --> 00:05:19,960 really want to look more in depth into 108 00:05:19,960 --> 00:05:22,460 actual customizing search, display 109 00:05:22,460 --> 00:05:25,140 templates, and things like that, I highly 110 00:05:25,140 --> 00:05:28,060 recommend you go into the SharePoint 2013 111 00:05:28,060 --> 00:05:31,490 Search Back to Front by Matthew McDermott 112 00:05:31,490 --> 00:05:34,090 who is an excellent trainer and look 113 00:05:34,090 --> 00:05:36,670 specifically at the SharePoint search 114 00:05:36,670 --> 00:05:40,060 result presentation. You do not need to 115 00:05:40,060 --> 00:05:43,030 listen to previous modules. You can, of 116 00:05:43,030 --> 00:05:45,060 course. But the module you definitely need 117 00:05:45,060 --> 00:05:49,520 to look at is this 51‑minute module, which 118 00:05:49,520 --> 00:05:52,300 will show you in detail how to manage 119 00:05:52,300 --> 00:05:54,870 properties, how to create them, how to 120 00:05:54,870 --> 00:05:58,040 customize query rules, display templates, 121 00:05:58,040 --> 00:06:00,280 and things like that. None of those 122 00:06:00,280 --> 00:06:02,160 settings have really changed since 123 00:06:02,160 --> 00:06:05,150 SharePoint 2013. They might change soon 124 00:06:05,150 --> 00:06:07,740 with modern coming in over the next few 125 00:06:07,740 --> 00:06:11,270 years. But for now, as a lot of people are 126 00:06:11,270 --> 00:06:13,600 still in SharePoint Classic, they will 127 00:06:13,600 --> 00:06:16,260 remain the same. And if really you're 128 00:06:16,260 --> 00:06:19,280 interested into the search customization 129 00:06:19,280 --> 00:06:21,780 and not only administration, I highly 130 00:06:21,780 --> 00:06:24,520 recommend you take a look at this module, 131 00:06:24,520 --> 00:06:27,620 and I will add a link to the course in the 132 00:06:27,620 --> 00:06:30,380 exercise files for this course. We have 133 00:06:30,380 --> 00:06:32,680 reviewed the search admin center and where 134 00:06:32,680 --> 00:06:35,910 you can go to manage search. Now let's go 135 00:06:35,910 --> 00:06:43,000 back to the slides and take a look at how we can monitor SharePoint Search.