1 00:00:02,888 --> 00:00:04,754 Now that we have seen the theory, let's go 2 00:00:04,754 --> 00:00:07,075 in the lab and check out the SharePoint 3 00:00:07,075 --> 00:00:10,670 usage reports, as well as the SharePoint 4 00:00:10,670 --> 00:00:13,186 crawl log. We're now in the live 5 00:00:13,186 --> 00:00:15,833 environment so let me open up this Search 6 00:00:15,833 --> 00:00:19,133 admin center, and we'll already go to the 7 00:00:19,133 --> 00:00:21,984 View Usage Reports where we have all of 8 00:00:21,984 --> 00:00:25,088 the different reports on Search. Let's 9 00:00:25,088 --> 00:00:27,555 take a look at some of them. Let's first 10 00:00:27,555 --> 00:00:30,141 of all take a look at the top queries by 11 00:00:30,141 --> 00:00:33,592 month so we can see what were the top 12 00:00:33,592 --> 00:00:36,029 queries every month in the organization. 13 00:00:36,029 --> 00:00:38,384 It will take a few seconds, and then it 14 00:00:38,384 --> 00:00:42,115 will start the download. Let's open it up, 15 00:00:42,115 --> 00:00:45,965 and as you can see, I can go through every 16 00:00:45,965 --> 00:00:49,390 month and see what were the top queries. 17 00:00:49,390 --> 00:00:52,075 This is a dev tenant so it doesn't have a 18 00:00:52,075 --> 00:00:56,456 lot of content, but you can see inside 19 00:00:56,456 --> 00:00:59,030 August 2019, I have searched for test 20 00:00:59,030 --> 00:01:02,037 three different times, and it's most of 21 00:01:02,037 --> 00:01:05,080 the queries. I can also go and download, 22 00:01:05,080 --> 00:01:08,232 for example, the number of queries so we 23 00:01:08,232 --> 00:01:10,779 can determine how many queries to we get 24 00:01:10,779 --> 00:01:13,061 per month, and when are people searching 25 00:01:13,061 --> 00:01:16,360 for stuff? What is the high season and the 26 00:01:16,360 --> 00:01:18,775 low season when people do searches inside 27 00:01:18,775 --> 00:01:21,903 our SharePoint Online tenant? Let's open 28 00:01:21,903 --> 00:01:25,223 up and let's go to Monthly, which has a 29 00:01:25,223 --> 00:01:27,775 lot more information, and here you can 30 00:01:27,775 --> 00:01:30,710 really see how many queries I had per 31 00:01:30,710 --> 00:01:33,340 month in the last three years. So it 32 00:01:33,340 --> 00:01:35,687 really keeps a lot of information, as well 33 00:01:35,687 --> 00:01:39,166 as the daily report for this month where I 34 00:01:39,166 --> 00:01:41,642 do not have lots of information since 35 00:01:41,642 --> 00:01:45,878 again this is a pretty static dev tenant. 36 00:01:45,878 --> 00:01:49,042 Now let's talk about the crawl Log. Before 37 00:01:49,042 --> 00:01:52,800 being able to look at the crawl log, we 38 00:01:52,800 --> 00:01:56,307 need to add the permissions. So I need to 39 00:01:56,307 --> 00:01:58,884 go into Crawl Log Permissions and then we 40 00:01:58,884 --> 00:02:02,054 need to add the users that are allowed to 41 00:02:02,054 --> 00:02:04,624 access the crawl log for this tenant. 42 00:02:04,624 --> 00:02:08,029 Again, even if you're a global admin, a 43 00:02:08,029 --> 00:02:10,374 SharePoint Online admin, it doesn't 44 00:02:10,374 --> 00:02:13,084 automatically add you in here. So you need 45 00:02:13,084 --> 00:02:14,986 to make sure that you've been added and 46 00:02:14,986 --> 00:02:17,376 then you're able to use the PowerShell 47 00:02:17,376 --> 00:02:20,682 cmdlets that we have looked at in the 48 00:02:20,682 --> 00:02:24,841 slides in order to get that log. So if I 49 00:02:24,841 --> 00:02:27,745 run it now, I'm actually going to get an 50 00:02:27,745 --> 00:02:31,395 error. What normally happens is that you 51 00:02:31,395 --> 00:02:34,966 get the crawl logs; however, there is 52 00:02:34,966 --> 00:02:38,152 actually a known issue with SharePoint 53 00:02:38,152 --> 00:02:40,535 right now that has been reported. I know 54 00:02:40,535 --> 00:02:43,966 that Microsoft has fixed the error and it 55 00:02:43,966 --> 00:02:46,312 will take another month until the fix 56 00:02:46,312 --> 00:02:48,928 comes to all of the tenants worldwide so 57 00:02:48,928 --> 00:02:51,890 until October 2019, you might not be able 58 00:02:51,890 --> 00:02:55,321 to run this cmdlet, but it's unfortunately 59 00:02:55,321 --> 00:02:58,815 a known error. I've tried waiting as much 60 00:02:58,815 --> 00:03:00,955 as possible before recording this part, 61 00:03:00,955 --> 00:03:03,400 that maybe the fix would come to my 62 00:03:03,400 --> 00:03:06,589 tenant, but unfortunately it didn't. I'll 63 00:03:06,589 --> 00:03:08,789 make sure that I add that link to the 64 00:03:08,789 --> 00:03:11,497 known issue inside the exercise files so 65 00:03:11,497 --> 00:03:14,057 if you get the error as well, you can go 66 00:03:14,057 --> 00:03:18,172 and take a look if it has been resolved. 67 00:03:18,172 --> 00:03:20,279 However, this is the right cmdlet, those 68 00:03:20,279 --> 00:03:23,282 are the right filters, it's just a known 69 00:03:23,282 --> 00:03:26,642 issue why we cannot run it right now. This 70 00:03:26,642 --> 00:03:29,033 is it for this demo. We have looked at how 71 00:03:29,033 --> 00:03:31,626 to download the usage reports, as well as 72 00:03:31,626 --> 00:03:35,040 how we would try to go to the SharePoint 73 00:03:35,040 --> 00:03:37,671 crawl log. Unfortunately, the reality of 74 00:03:37,671 --> 00:03:40,809 the cloud is that sometimes some things do 75 00:03:40,809 --> 00:03:44,001 not work for a short period of time, and 76 00:03:44,001 --> 00:03:47,542 because we're only clients of that cloud 77 00:03:47,542 --> 00:03:49,804 provider, we cannot do anything as long as 78 00:03:49,804 --> 00:03:52,220 they're working on it. So I was not able 79 00:03:52,220 --> 00:03:55,308 to show you this specific cmdlet. I'm 80 00:03:55,308 --> 00:03:58,057 really sorry about it; however, it also 81 00:03:58,057 --> 00:04:01,818 teaches you a bit on where to look at and 82 00:04:01,818 --> 00:04:05,024 that sometimes things go wrong with Office 83 00:04:05,024 --> 00:04:08,928 365 and with any cloud provider, and all 84 00:04:08,928 --> 00:04:11,531 that you can do is wait for them to fix 85 00:04:11,531 --> 00:04:14,303 it, but at least you know in theory how it 86 00:04:14,303 --> 00:04:20,000 would work. Now let's go back to the slides and finish this module.