Now that we have seen the theory, let's go
in the lab and check out the SharePoint
usage reports, as well as the SharePoint
crawl log. We're now in the live
environment so let me open up this Search
admin center, and we'll already go to the
View Usage Reports where we have all of
the different reports on Search. Let's
take a look at some of them. Let's first
of all take a look at the top queries by
month so we can see what were the top
queries every month in the organization.
It will take a few seconds, and then it
will start the download. Let's open it up,
and as you can see, I can go through every
month and see what were the top queries.
This is a dev tenant so it doesn't have a
lot of content, but you can see inside
August 2019, I have searched for test
three different times, and it's most of
the queries. I can also go and download,
for example, the number of queries so we
can determine how many queries to we get
per month, and when are people searching
for stuff? What is the high season and the
low season when people do searches inside
our SharePoint Online tenant? Let's open
up and let's go to Monthly, which has a
lot more information, and here you can
really see how many queries I had per
month in the last three years. So it
really keeps a lot of information, as well
as the daily report for this month where I
do not have lots of information since
again this is a pretty static dev tenant.
Now let's talk about the crawl Log. Before
being able to look at the crawl log, we
need to add the permissions. So I need to
go into Crawl Log Permissions and then we
need to add the users that are allowed to
access the crawl log for this tenant.
Again, even if you're a global admin, a
SharePoint Online admin, it doesn't
automatically add you in here. So you need
to make sure that you've been added and
then you're able to use the PowerShell
cmdlets that we have looked at in the
slides in order to get that log. So if I
run it now, I'm actually going to get an
error. What normally happens is that you
get the crawl logs; however, there is
actually a known issue with SharePoint
right now that has been reported. I know
that Microsoft has fixed the error and it
will take another month until the fix
comes to all of the tenants worldwide so
until October 2019, you might not be able
to run this cmdlet, but it's unfortunately
a known error. I've tried waiting as much
as possible before recording this part,
that maybe the fix would come to my
tenant, but unfortunately it didn't. I'll
make sure that I add that link to the
known issue inside the exercise files so
if you get the error as well, you can go
and take a look if it has been resolved.
However, this is the right cmdlet, those
are the right filters, it's just a known
issue why we cannot run it right now. This
is it for this demo. We have looked at how
to download the usage reports, as well as
how we would try to go to the SharePoint
crawl log. Unfortunately, the reality of
the cloud is that sometimes some things do
not work for a short period of time, and
because we're only clients of that cloud
provider, we cannot do anything as long as
they're working on it. So I was not able
to show you this specific cmdlet. I'm
really sorry about it; however, it also
teaches you a bit on where to look at and
that sometimes things go wrong with Office
365 and with any cloud provider, and all
that you can do is wait for them to fix
it, but at least you know in theory how it
would work. Now let's go back to the slides and finish this module.