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Now that we know where user properties are

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stored and why it's important to have a

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full user profile, let's see how we can

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configure and manage the SharePoint Online

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User Profile. To access the management

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location of the User Profile from the

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SharePoint Online admin center, you must

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go to Classic features, and in there you

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will see user profiles, and don't worry.

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We will of course look at it in a lab in

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just a few minutes. We can configure quite

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a lot of things such as user properties,

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user profile, audiences, and user

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permissions. Let's take a look at them in

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detail. First of all, the user profile

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comes built in with multiple properties,

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but you can also add your own or modify

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existing ones to fit your needs. You can

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make some of them visible to everyone or

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some of them visible to everyone or some

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of them visible only to the user in

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question. Let's say you have an intranet

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that reads the user profile to display

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target and news and one of them could be

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the news preferences, which should only be

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visible by the user themselves. You can

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also set permissions; for example, can the

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user edit the property, or is it a

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property that's set up by admins most

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probably through an automated script, and

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you don't want users to be able to modify

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it themselves. In the User Profiles page

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you can view all of the user profiles and

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change any property that you want. You can

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also add additional owners to the OneDrive

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for Business of certain users from that

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page. Next up, audiences. Audiences are

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dynamically populated groups of users

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based on a set of rules. Some rules can be

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where the department equals HR or members

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of a certain security group or user who is

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manager or even whose name if you want are

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Vlad. Now you can use those audiences in

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SharePoint to select who sees what, what

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part on a page, in order to like say, make

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your intranet more relevant to certain

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users. However, audiences are more of a

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legacy SharePoint solution as they can

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only be used in classic SharePoint. In

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modern SharePoint, the new audience model

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really leverages security groups directly

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so it doesn't go through something built

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through the SharePoint User Profile. In

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the Manage User Permissions settings, you

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can configure permissions of users on

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personal sites from whether they have one

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or no, or really disable certain

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permissions. This is how you could disable

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users from having a OneDrive for Business

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created if you want to stop it. Now what

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about deleted users when somebody leaves

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the company? After a user is deleted from

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Microsoft 365, it will also be deleted

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from the SharePoint User Profile, but it

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might take a few days. SharePoint also

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keeps what is called the SharePoint User

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Information List at the site level, and

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the user might still be cached in there.

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So in some extreme cases, you might have

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to actually go and run a script and delete

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it from every site, but most of the time

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this will all be dealt with automatically by Microsoft.