Now that we know where user properties are
stored and why it's important to have a
full user profile, let's see how we can
configure and manage the SharePoint Online
User Profile. To access the management
location of the User Profile from the
SharePoint Online admin center, you must
go to Classic features, and in there you
will see user profiles, and don't worry.
We will of course look at it in a lab in
just a few minutes. We can configure quite
a lot of things such as user properties,
user profile, audiences, and user
permissions. Let's take a look at them in
detail. First of all, the user profile
comes built in with multiple properties,
but you can also add your own or modify
existing ones to fit your needs. You can
make some of them visible to everyone or
some of them visible to everyone or some
of them visible only to the user in
question. Let's say you have an intranet
that reads the user profile to display
target and news and one of them could be
the news preferences, which should only be
visible by the user themselves. You can
also set permissions; for example, can the
user edit the property, or is it a
property that's set up by admins most
probably through an automated script, and
you don't want users to be able to modify
it themselves. In the User Profiles page
you can view all of the user profiles and
change any property that you want. You can
also add additional owners to the OneDrive
for Business of certain users from that
page. Next up, audiences. Audiences are
dynamically populated groups of users
based on a set of rules. Some rules can be
where the department equals HR or members
of a certain security group or user who is
manager or even whose name if you want are
Vlad. Now you can use those audiences in
SharePoint to select who sees what, what
part on a page, in order to like say, make
your intranet more relevant to certain
users. However, audiences are more of a
legacy SharePoint solution as they can
only be used in classic SharePoint. In
modern SharePoint, the new audience model
really leverages security groups directly
so it doesn't go through something built
through the SharePoint User Profile. In
the Manage User Permissions settings, you
can configure permissions of users on
personal sites from whether they have one
or no, or really disable certain
permissions. This is how you could disable
users from having a OneDrive for Business
created if you want to stop it. Now what
about deleted users when somebody leaves
the company? After a user is deleted from
Microsoft 365, it will also be deleted
from the SharePoint User Profile, but it
might take a few days. SharePoint also
keeps what is called the SharePoint User
Information List at the site level, and
the user might still be cached in there.
So in some extreme cases, you might have
to actually go and run a script and delete
it from every site, but most of the time
this will all be dealt with automatically by Microsoft.