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Now that we have seen the theory, let's go

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to the lab and see how we can manage

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storage in SharePoint Online. I am now in

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the live environment. Let me, open up edge

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over here, and I will go into Active

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sites. The first thing that I want to show

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you is up here on the right. It shows me

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that right now I'm using 5.5 GB out of

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1.29 TB. So this is the first easy way to

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see how much SharePoint pooled storage

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that you have once you're in SharePoint

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Online and how far you are from reaching

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that limit. Now let's go into to storage

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management. I will go inside Settings, and

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let me go on Site storage limits. I only

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really have two options here, so it's

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really straightforward. Either. I want to

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manage it in automatic mode. Automatic

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mode means that sites will use the storage

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they need up to a maximum of 25 TB, so

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this is pretty straightforward. It

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basically means there is no limit per site

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collection. Every site can grow as much as

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the technical limit of 25 TB, and the

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other one is manual, which allows me to

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set specific limits for each site. Now

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there is no real best practice in which

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one you should use. It really depends on

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how many users you have, and how good

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you're doing with storage, and how much

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you want to control it inside your

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organization. Of course, leaving it to

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automatic is the easiest way to manage it;

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however, you might have to keep a close

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eye on reports and on storage to make sure

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that you're not getting close to that

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limit. But if you go into Manual, you have

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control on how much each site can actually

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use. But you might get a lot of requests

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from users asking you to put that limit

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higher. There is no absolute best practice

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in which one you should choose. It's all

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up to you. Let me set it to Manual, and

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let me click on Save. Now it will take a

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few seconds until this is applied. Let's

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see if it's done. I will just go to Active

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Sites. I will choose Awesome Acquisition

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News, and here in the settings, you see

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that Storage appeared, which we did not

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have before. I'll go on Storage here, and

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you can see what the maximum storage is

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for this site. Right now, it's set to

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25,600 GB, which is quite a lot. Let's set

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it to 50. We want to email owners when

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this much of the storage limit is used.

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Let's click it to 90, and let's click

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Save. It will update the site. It will, of

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course, take a few seconds, and it's

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already done. Now, if we wanted to the

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same thing via PowerShell, I can simply

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go, and I have opened a PowerShell ISE

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here and prepared a cmdlet that we had in

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the slides, and I have already connected

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to SharePoint Online in this PowerShell

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window. But we can run a Set,‑SPOSite,

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give it the identity of the site that we

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want to modify, and the way that we

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specify things are a bit different. First

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of all, it's in megabytes, not in

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gygabytes, and the StorageQuotaWarninLevel

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is an actual amount, not a percentage. But

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of course, if you want to, you can always

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do the max by using PowerShell and

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specifying the percentage. But here, I'm

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saying, Set‑SPOSite,

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CharityatGlobalmantics, StorageQuota 50

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GB, StorageQuotaWarningLevel 48 gigs. I

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will just run this. It will take a few

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seconds to run and apply, and after that,

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I can go inside the admin center. I'll

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just do a refresh, just to make sure that

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it did not keep any cache. I'll do this

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this way instead. Let's go to Charity at

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Globalmantics that we had here, go into

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Storage, see if it's updated, and it's at

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50 GB, and Email the owners here again is

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shown in percentage at 96. Now, remember

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that because you have access to

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PowerShell, you can always write a cmdlet

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of the kind Get‑SPOsite, select all, show

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me the StorageQuota and the

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StorageQuotaWarningLevel for each site

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collection if you wanted the reporting, or

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you can even do the max inside Powershell,

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so that's where you can see which ones are

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getting close to being filled. This is it

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for the small demo on how to manage

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storage, so really, how to switch it

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between automatic and manual mode and how

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to set or update the StorageQuota and

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WarningLevels for each site collection.

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Now, let's go back in the slides and talk about managing site creation