Now that we have seen the theory, let's go
to the lab environment and check out those
final tenant settings for SharePoint
Online. I am now in the lab, so let me
open up the browser where I'm in the
SharePoint Online admin center. All of
those settings are unfortunately not in
the new admin center, so we have to go to
the old admin center. So I'll simply go
into Settings, and at the bottom I will
look in the classic settings page, and
here is where I'll find all of them. First
one, Show or Hide App Tiles. So here I can
decide to show or hide OneDrive and Office
Online and SharePoint. If I go a bit
lower, Microsoft or Office Delve, do I
want to enable Delve and related feature
or disable Delve and related features? I
highly recommend to leave it on, and I
really have to remind you that, as they
say in the description here, the Delve app
will not give additional permissions to
users. It simply allows them quick access
to documents that might be relevant to
them. And, however, I fully understand
that, for some organizations, especially
right after they migrate to Office 365,
permissions might be a bit of a mess, and
you might want to turn it off at the
beginning. However, I highly recommend
turning it on because Microsoft will keep
showing it at conferences, will keep
enhancing it and showing it off in
keynotes, online, in blogs, and then users
are going to get confused when they do not
have access to it, and we don't want users
to see IT as a blocker. So make sure that
you get those permissions problems solved
if you have any, and then try to enable
it, but again, the choice is up to you.
Now let's talk about IRM, Information
Rights Management. For IRM, you don't
actually need to install anything. It
simply comes installed using Office 365.
You can use the IRM service specified in
your configuration or do not use IRM. Once
you have it at use, you have enabled it
for the tenant, but then you still have to
go in specific document libraries. So I'll
go here in this Documents library in my
test site, then I need to go into Library
settings, and I will have Information
Rights Management under Permissions and
Management. And from here, I can restrict
the permissions on this library on
download, let me click on SHOW OPTIONS,
and I can set all of the different IRM
options that I want, such as, for example,
do I want to allow viewers to print? Okay,
yeah, for sure. Do I want to allow users
to run screen readers and download the
document? Yes. And also, I want to say
that document access rights will expire,
let's say, 30 days after it's downloaded,
and then users must verify their
credentials every 15 days. So really, I
can configure them at the library level.
Once you turn it on at the tenant level,
you simply enable that configuration
option, but IRM needs to be configured in
every list and library that you want it
on. Now let's go back to the admin center.
Connection from sites to Office 365
Groups. Do you want to prevent site
collection administrators from connecting
sites to new Office 365 Groups? And
something really important is that this is
for classic team sites. If you have groups
enabled and you already use Office 365
Groups and have that governance in place,
I recommend to allow users to connect and
create new Office 365 Groups. However,
this is really useful if for now you're
only using SharePoint, you're not ready to
use the full tools in Office 365 Groups,
and you want to make sure that you roll it
out in a planned way. This would be a good
one where you would prevent it for now.
Lastly, Comments on Site Pages. Do you
want to allow people to comment on site
pages or not? You can enable it at the
tenant level, disable it at the tenant
level, but what I've seen usually most
commonly done is it being enabled at the
tenant level. But if you have any site
that is more sensitive where you don't
want it to happen, you just disable it at
that site level using the Set-SPOSite
PowerShell cmdlet. That is it for the
other important settings in SharePoint
Online. Now let's go back to the slides and finish off this module.