1 00:00:03,940 --> 00:00:05,150 [Autogenerated] Hi and this? Listen, I'm 2 00:00:05,150 --> 00:00:07,530 going to show you how to preview library 3 00:00:07,530 --> 00:00:10,180 documents here in SharePoint. Let's go to 4 00:00:10,180 --> 00:00:13,470 our documents. Library. Now, we have a lot 5 00:00:13,470 --> 00:00:15,400 of documents in here, and we see they're 6 00:00:15,400 --> 00:00:19,490 just kind of presented in list. Sometimes 7 00:00:19,490 --> 00:00:22,230 it might be useful to preview the document 8 00:00:22,230 --> 00:00:25,540 without necessarily opening it inward. And 9 00:00:25,540 --> 00:00:28,230 this might be especially helpful if you're 10 00:00:28,230 --> 00:00:31,800 not on your own computer. Let's go ahead 11 00:00:31,800 --> 00:00:33,870 and take a look. I'm gonna pick the first 12 00:00:33,870 --> 00:00:36,630 job here. The accountant job description 13 00:00:36,630 --> 00:00:38,900 is first document. And you see, I have 14 00:00:38,900 --> 00:00:42,090 these ellipses and it says show actions 15 00:00:42,090 --> 00:00:44,190 when I hover over them, it gives me more 16 00:00:44,190 --> 00:00:46,580 options, more things to do with these 17 00:00:46,580 --> 00:00:48,160 documents. I'm gonna go ahead. I'm gonna 18 00:00:48,160 --> 00:00:51,160 click on that and we get a big list here. 19 00:00:51,160 --> 00:00:52,970 And you see, the first thing is open and 20 00:00:52,970 --> 00:00:55,780 that can open the document either inward 21 00:00:55,780 --> 00:00:59,340 online or in the desktop version of word. 22 00:00:59,340 --> 00:01:01,270 But what we're gonna do is click on 23 00:01:01,270 --> 00:01:04,980 preview. Now, when I do that, it opens the 24 00:01:04,980 --> 00:01:09,110 document, but only in a preview mode. Look 25 00:01:09,110 --> 00:01:12,770 at the top here. There are no editing 26 00:01:12,770 --> 00:01:15,740 tools at all. This is not Microsoft word 27 00:01:15,740 --> 00:01:19,440 It's just SharePoint giving us a preview 28 00:01:19,440 --> 00:01:21,650 of this document. I can look at it. I can 29 00:01:21,650 --> 00:01:24,870 read it. I can, you know, increase the 30 00:01:24,870 --> 00:01:27,120 magnification. If it's too small for me to 31 00:01:27,120 --> 00:01:33,320 read and I want a zero in on something and 32 00:01:33,320 --> 00:01:36,160 if it's multiple pages, this up and down 33 00:01:36,160 --> 00:01:38,470 arrow will take us back and forth. This 34 00:01:38,470 --> 00:01:42,450 one's only one page, but this is a 35 00:01:42,450 --> 00:01:45,010 preview. I can't edit it or do anything 36 00:01:45,010 --> 00:01:47,360 with it other than these links appear like 37 00:01:47,360 --> 00:01:49,880 share it. Copy the link downloaded, 38 00:01:49,880 --> 00:01:53,790 deleted check, accessibility mode or copy 39 00:01:53,790 --> 00:01:56,830 it to or look at the version history. Now, 40 00:01:56,830 --> 00:01:59,090 if I did want to open it inward, I have 41 00:01:59,090 --> 00:02:01,010 the option over here. And if I click on it 42 00:02:01,010 --> 00:02:04,930 again the same options word online or word 43 00:02:04,930 --> 00:02:08,740 on my computer. But I don't want to do 44 00:02:08,740 --> 00:02:11,010 either. I want to just click the back 45 00:02:11,010 --> 00:02:14,000 button and go back to my document library. 46 00:02:14,000 --> 00:02:16,680 Now, that's how you can get a full preview 47 00:02:16,680 --> 00:02:18,250 of a document. But I'm going to show you 48 00:02:18,250 --> 00:02:20,970 something else. Let's come over here to 49 00:02:20,970 --> 00:02:22,780 the right. You see where it says all 50 00:02:22,780 --> 00:02:25,860 documents. If we go ahead and click on 51 00:02:25,860 --> 00:02:28,790 this, we get a menu with lots of options. 52 00:02:28,790 --> 00:02:31,450 But if you go to the tiles option, look 53 00:02:31,450 --> 00:02:34,180 what it says. View items with tile 54 00:02:34,180 --> 00:02:36,780 previews. This is another way to kind of 55 00:02:36,780 --> 00:02:40,510 get a very small preview off all of the 56 00:02:40,510 --> 00:02:42,800 documents in the library. We're gonna 57 00:02:42,800 --> 00:02:46,420 click that and see that look at that. It's 58 00:02:46,420 --> 00:02:50,560 giving us a little preview of each of 59 00:02:50,560 --> 00:02:53,170 these documents now. Granted, they're very 60 00:02:53,170 --> 00:02:55,130 small and you can't read them. But if 61 00:02:55,130 --> 00:02:58,790 the's were, say, Excel workbooks or Power 62 00:02:58,790 --> 00:03:00,760 Point presentations, the previews might 63 00:03:00,760 --> 00:03:02,640 give you a little bit more information 64 00:03:02,640 --> 00:03:04,820 that might be a little bit easier to see 65 00:03:04,820 --> 00:03:07,840 what's going on with those documents. You 66 00:03:07,840 --> 00:03:11,000 can also hover over the document and you 67 00:03:11,000 --> 00:03:13,850 get some information here. It shows us 68 00:03:13,850 --> 00:03:15,590 things like the name of the document 69 00:03:15,590 --> 00:03:19,010 document file extension, how many views We 70 00:03:19,010 --> 00:03:22,840 have this option to share it. It tells me 71 00:03:22,840 --> 00:03:25,070 when this was created and it was created 72 00:03:25,070 --> 00:03:28,000 by Gary Coulson. But watch what happens 73 00:03:28,000 --> 00:03:32,210 here If I click on see details, it opens 74 00:03:32,210 --> 00:03:33,950 up the information panel here on the 75 00:03:33,950 --> 00:03:37,480 right, and now I can Actually, it's still 76 00:03:37,480 --> 00:03:39,940 pretty small, and I don't see all of it, 77 00:03:39,940 --> 00:03:43,180 although I'll show you a trick. I can make 78 00:03:43,180 --> 00:03:47,030 that details panel a little bit bigger. I 79 00:03:47,030 --> 00:03:48,660 can kind of go through and look at the 80 00:03:48,660 --> 00:03:51,210 preview that way as well. And it also 81 00:03:51,210 --> 00:03:54,680 shows me who has access to this file and 82 00:03:54,680 --> 00:03:57,240 again a little bit more information, some 83 00:03:57,240 --> 00:04:00,620 properties, activities and all of that 84 00:04:00,620 --> 00:04:05,610 kind of information as well. When I'm done 85 00:04:05,610 --> 00:04:08,910 with that, I can click up here to close 86 00:04:08,910 --> 00:04:13,330 the details pain. And I can always go back 87 00:04:13,330 --> 00:04:22,740 to viewing my documents in the list style. 88 00:04:22,740 --> 00:04:25,330 So that is how you can preview documents 89 00:04:25,330 --> 00:04:36,000 in a SharePoint library. Thanks for listening, and I'll see you next time.