1 00:00:04,140 --> 00:00:05,410 [Autogenerated] high in this lesson. I'm 2 00:00:05,410 --> 00:00:07,630 gonna show you how to edit documents in a 3 00:00:07,630 --> 00:00:10,310 SharePoint document library. We're here on 4 00:00:10,310 --> 00:00:12,970 our HR team site in SharePoint. Let's go 5 00:00:12,970 --> 00:00:16,380 to our documents library, and we see that 6 00:00:16,380 --> 00:00:19,160 our library contains a lot of word 7 00:00:19,160 --> 00:00:22,460 documents. Now what? I'm going to show you 8 00:00:22,460 --> 00:00:24,460 It doesn't matter if it's a word document. 9 00:00:24,460 --> 00:00:27,480 If you have Excel Workbooks. If you have 10 00:00:27,480 --> 00:00:29,510 power point presentations, publisher 11 00:00:29,510 --> 00:00:31,980 documents, one note notebooks. This 12 00:00:31,980 --> 00:00:35,070 process is gonna be the same now because 13 00:00:35,070 --> 00:00:38,260 this is SharePoint online. We have the 14 00:00:38,260 --> 00:00:40,530 option to open every one of these 15 00:00:40,530 --> 00:00:43,110 documents in the online version of the 16 00:00:43,110 --> 00:00:45,520 APP. So we have XL online word online, 17 00:00:45,520 --> 00:00:48,920 power point online, et cetera. But on this 18 00:00:48,920 --> 00:00:51,520 particular computer that I'm working on, I 19 00:00:51,520 --> 00:00:55,680 also happened tohave the desktop APS 20 00:00:55,680 --> 00:00:58,670 installed as well. So I have XL on my 21 00:00:58,670 --> 00:01:01,700 desktop word PowerPoint. Other things, 22 00:01:01,700 --> 00:01:03,970 like outlook One note publishers on their 23 00:01:03,970 --> 00:01:06,560 access is on there. All of those are 24 00:01:06,560 --> 00:01:09,580 installed on this computer as well. Now, 25 00:01:09,580 --> 00:01:12,340 that being the case, I have the option of 26 00:01:12,340 --> 00:01:15,670 opening documents for editing in either 27 00:01:15,670 --> 00:01:18,820 the online version of the APP or the 28 00:01:18,820 --> 00:01:21,300 desktop version of the APP. Let's go ahead 29 00:01:21,300 --> 00:01:22,750 and let's take a look. We're gonna pick a 30 00:01:22,750 --> 00:01:25,730 document here. Let's say I want to open up 31 00:01:25,730 --> 00:01:28,040 the customer service representative Job 32 00:01:28,040 --> 00:01:32,340 description. Now, if I simply click on it 33 00:01:32,340 --> 00:01:36,040 by default, what's gonna happen is it's 34 00:01:36,040 --> 00:01:39,170 gonna open up inward online. And if you 35 00:01:39,170 --> 00:01:41,760 look really fast cause it's gonna probably 36 00:01:41,760 --> 00:01:45,400 be on our screen just for a second when I 37 00:01:45,400 --> 00:01:47,320 click on it, you'll see it says word 38 00:01:47,320 --> 00:01:52,050 online. So watch really closely. It's 39 00:01:52,050 --> 00:01:53,980 making a liar out of me was on there a lot 40 00:01:53,980 --> 00:01:56,350 longer than I expected. But you saw that 41 00:01:56,350 --> 00:01:59,190 it was word online. And this is the online 42 00:01:59,190 --> 00:02:02,430 version of Microsoft Word, and it gives me 43 00:02:02,430 --> 00:02:04,280 the ribbon. Now, this is the simplified 44 00:02:04,280 --> 00:02:06,700 ribbon. If I want the complete ribbon, I 45 00:02:06,700 --> 00:02:10,870 can click on that toggle switch, and you 46 00:02:10,870 --> 00:02:13,160 see, it gives me the complete ribbon for 47 00:02:13,160 --> 00:02:15,630 word on line, and I can go in here, and I 48 00:02:15,630 --> 00:02:18,870 could start working on this document. Now, 49 00:02:18,870 --> 00:02:21,960 I'm gonna tell you. Although it is almost 50 00:02:21,960 --> 00:02:25,540 exactly the same as the desktop version, 51 00:02:25,540 --> 00:02:28,840 there are some features that are different 52 00:02:28,840 --> 00:02:31,300 that are not present in the online version 53 00:02:31,300 --> 00:02:34,680 of these APS. For the full experience if 54 00:02:34,680 --> 00:02:36,730 there are things that you need, especially 55 00:02:36,730 --> 00:02:39,720 in excel, that are not available in the 56 00:02:39,720 --> 00:02:41,850 online version because I have those 57 00:02:41,850 --> 00:02:47,940 installed on my desktop, I can go ahead 58 00:02:47,940 --> 00:02:51,120 and open these things up in those apse. So 59 00:02:51,120 --> 00:02:53,440 let me show you how we do that. I'm just 60 00:02:53,440 --> 00:02:55,610 gonna close this right now and they'll 61 00:02:55,610 --> 00:02:58,690 take us back to our document library. All 62 00:02:58,690 --> 00:03:00,680 right, so let's go ahead. We've got the 63 00:03:00,680 --> 00:03:02,460 Let's open a different one. Let's try the 64 00:03:02,460 --> 00:03:06,220 computer systems analyst. Now you saw that 65 00:03:06,220 --> 00:03:08,470 when I click that it opens up two word 66 00:03:08,470 --> 00:03:11,410 online, and that's the default. Now your 67 00:03:11,410 --> 00:03:14,420 SharePoint administrator can change that. 68 00:03:14,420 --> 00:03:16,400 They can make it so that the documents 69 00:03:16,400 --> 00:03:19,620 will automatically open in the desktop app 70 00:03:19,620 --> 00:03:22,400 if you want to have it that way. But if 71 00:03:22,400 --> 00:03:24,620 you don't have it set up like that and you 72 00:03:24,620 --> 00:03:27,260 still want to open it up in the desktop, 73 00:03:27,260 --> 00:03:29,240 Hap you see, we're here where it says show 74 00:03:29,240 --> 00:03:33,470 actions. You're gonna click on that and 75 00:03:33,470 --> 00:03:35,990 you're gonna come upto open and see that 76 00:03:35,990 --> 00:03:38,380 we have the option to open and word online 77 00:03:38,380 --> 00:03:41,450 or to open inward. And that's the desktop 78 00:03:41,450 --> 00:03:44,120 app. I'm gonna click there, and you see 79 00:03:44,120 --> 00:03:48,240 that it opens up my Microsoft office word. 80 00:03:48,240 --> 00:03:52,670 And this is the full desktop version of 81 00:03:52,670 --> 00:03:57,840 word. So you can do that. Either way, you 82 00:03:57,840 --> 00:04:00,030 can go ahead and open things up in the 83 00:04:00,030 --> 00:04:02,750 online version of the APP or in the 84 00:04:02,750 --> 00:04:06,190 desktop version of the APP, assuming you 85 00:04:06,190 --> 00:04:09,490 have it installed on your computer. So now 86 00:04:09,490 --> 00:04:11,420 you know how to edit documents in 87 00:04:11,420 --> 00:04:21,000 SharePoint Library. Thanks for listening. And I'll see you next time.