[Autogenerated] Hi and this? Listen, I'm
going to show you how to move and company
documents. We're here in our HR team.
Sight. Let's go to our document library in
a document library. We have many job
descriptions, and what we have decided to
do is create another document library. And
if you look over here on our quick launch,
you'll see we have a new document library
called job descriptions. Now, I actually
have it open up here in another tab, and
we see that we already have three more job
descriptions in there. So what we want to
do is move all of our job descriptions out
of this document library and into the job
descriptions document library. So let's go
ahead and let's get started. We're gonna
pick one job description. We'll pick this
accounts payable clerk, and we're going to
select it by clicking on the little circle
over here. You see, once we do, it gets
filled in blue. It has a little check
mark. We also notice that it has been
highlighted in Great. And when we come to
the top, we see a lot of options. But the
one we want is all the way over here to
the right. We're gonna click on move, too.
And when we click on that, you'll see that
we have places where we can move it to
weaken. Move it to the current library,
which is the document library were already
in. But if I do select this and I'm gonna
do that just so you can see once I do
that, it shows me if I have other folders
in this document library, which I do I
have this contract's folder. I could
select that and put it in there. I could
move this document into that folder or I
could create a new folder. Now, I actually
don't want to do that. So I'm gonna close
that click move again. And this time I'm
going to go to the HR team site because I
want to go to a different document
library. I'm going to click the H R team
site, and it shows me the other document
libraries and the one I want is job
descriptions. And when I do that again
gives me the option to create a new
folder. But I don't need to do that. I'm
simply going to go and click move here.
Now you'll see it says. Moved one item to
job descriptions and it's gone. It's not
in this Documents folder anymore. It is in
the job descriptions folder. So let's go
ahead and let's take a look at our job
descriptions document library. And there
it is, the accounts payable clerk job
description. All right, let's go back to
our documents library. We can also move
these in batches. I could select as many
of these as I want, and I can move them
all at the same time. You'll see. Once I
selected a great deal of them, I have the
move to button up here again. I could also
delete them or copy them, but we'll get to
copying later. We're going to select Move
to and again HR team site and job
descriptions. Well, go ahead and click.
Move here and you see it's moving eight
items now. This will take a little bit of
time, and a lot of this depends on how
many documents you're moving and how good
your Internet connection is. When we go to
our Job Descriptions folder, we have to
refresh, and now we see that our job
descriptions are there now. I left one job
description here because the last time I
tried to move it which, as you could see,
was 27 minutes ago. I had some issues with
it. And I'm saving this because I want you
to see this is something that might happen
to you. And I don't want you to panic. I'm
gonna select this document click move to I
choose my HR team site and job
descriptions and let's see what happens.
Yeah, this is what happened to me before,
and it's still happening. And it's telling
me that this file has been locked for
shared use by. And if you look, you look
right here, you'll see that it shows G.
Coulson Adele ofher skills. That's why I'm
signed in as Gary Coulson. But for some
reason, and if I click on here, I can get
that message back again. For some reason,
SharePoint thinks that I have locked this
file. I haven't. This is something that
happens occasionally, and this is
something that is a known issue in
SharePoint online. Now. Even if I were the
administrator, and I can sign in as the
administrator on this account, There's
really nothing that I can do with it. I
can't delete this file. I can't move it. I
can't check it out and check it back in.
I'm stuck. And unfortunately, what happens
is you have to wait for SharePoint to
release this file. Now, sometimes it only
takes a few minutes. I have heard accounts
of it taking several days. So I just
wanted you to be aware that if this
happens, don't get frustrated. You just
have to be patient. Okay, All right. Now,
let's go ahead and let's go back to our
job description folder because I want to
copies some of these documents into other
places. We've seen how to move things. Now
we want to go ahead and copy them. I'm
going to click here on the accounts,
payable clerks job description, and I want
to copy this to the public sight. This is
a job that's open, and we want to post
this job description on the public sight.
So what we're going to do is select that
and we look up here, we don't see anything
that says copy, too. But we come over here
to the end and we see the three ellipses.
Once we click on that, there is copy, too.
And just like we saw with the move to it's
going to show me all of these different
places and I wanna move it to the public
site. So I'm going to select that and you
see, it's going to go ahead and put it on
the public site in the Documents folder.
So we're gonna copy it here copying,
copying, copying. And it's copied. So we
know that that has been copied. We'll go
to our SharePoint portal and will open up
the public site. And if we look in the
document library, there it is. The
accounts payable clerks job description
that we just copied into that document
library. Now, there's one more place we
want to copy something, too. Let's copy
this one. The administrative assistant job
description. Gonna copy too. One Dr Gary
Coulson's one drive. We're gonna go ahead
and put this in his one drive, so I'm
gonna select one. Dr. I can create a new
folder if I want. I'm not going to bother.
You know how to do that? Well, actually,
let's you know, we didn't do this before,
so let's go ahead and let's select that
and we're gonna call it. You guessed it
job descriptions. It's creating that
folder. Now. We can select that folder and
copy here, and it's copying that. One item
copying. We'll wait a little bit until it
lets us know it's done. It's taking a
little bit. There goes copy one item to
job description that took a little bit
longer than I would have expected. Let's
goto our office home and open up Gerry's
one Dr. We see the job descriptions folder
that we just created. And when we open it,
there is the file that we copied the
administrative assistant job description.
So now you know I have to move in. Copy
documents from a SharePoint document
library. Thanks for listening, and I'll see you next time.