1 00:00:03,940 --> 00:00:05,120 [Autogenerated] Hi and this? Listen, I'm 2 00:00:05,120 --> 00:00:07,070 going to show you how to move and company 3 00:00:07,070 --> 00:00:09,650 documents. We're here in our HR team. 4 00:00:09,650 --> 00:00:14,090 Sight. Let's go to our document library in 5 00:00:14,090 --> 00:00:16,630 a document library. We have many job 6 00:00:16,630 --> 00:00:19,280 descriptions, and what we have decided to 7 00:00:19,280 --> 00:00:22,100 do is create another document library. And 8 00:00:22,100 --> 00:00:24,300 if you look over here on our quick launch, 9 00:00:24,300 --> 00:00:26,440 you'll see we have a new document library 10 00:00:26,440 --> 00:00:29,120 called job descriptions. Now, I actually 11 00:00:29,120 --> 00:00:33,190 have it open up here in another tab, and 12 00:00:33,190 --> 00:00:35,180 we see that we already have three more job 13 00:00:35,180 --> 00:00:37,570 descriptions in there. So what we want to 14 00:00:37,570 --> 00:00:43,200 do is move all of our job descriptions out 15 00:00:43,200 --> 00:00:49,940 of this document library and into the job 16 00:00:49,940 --> 00:00:52,890 descriptions document library. So let's go 17 00:00:52,890 --> 00:00:54,200 ahead and let's get started. We're gonna 18 00:00:54,200 --> 00:00:57,330 pick one job description. We'll pick this 19 00:00:57,330 --> 00:01:00,130 accounts payable clerk, and we're going to 20 00:01:00,130 --> 00:01:02,680 select it by clicking on the little circle 21 00:01:02,680 --> 00:01:04,850 over here. You see, once we do, it gets 22 00:01:04,850 --> 00:01:06,560 filled in blue. It has a little check 23 00:01:06,560 --> 00:01:08,740 mark. We also notice that it has been 24 00:01:08,740 --> 00:01:12,820 highlighted in Great. And when we come to 25 00:01:12,820 --> 00:01:14,840 the top, we see a lot of options. But the 26 00:01:14,840 --> 00:01:16,700 one we want is all the way over here to 27 00:01:16,700 --> 00:01:20,190 the right. We're gonna click on move, too. 28 00:01:20,190 --> 00:01:23,440 And when we click on that, you'll see that 29 00:01:23,440 --> 00:01:25,370 we have places where we can move it to 30 00:01:25,370 --> 00:01:27,080 weaken. Move it to the current library, 31 00:01:27,080 --> 00:01:29,350 which is the document library were already 32 00:01:29,350 --> 00:01:34,010 in. But if I do select this and I'm gonna 33 00:01:34,010 --> 00:01:36,110 do that just so you can see once I do 34 00:01:36,110 --> 00:01:39,690 that, it shows me if I have other folders 35 00:01:39,690 --> 00:01:41,780 in this document library, which I do I 36 00:01:41,780 --> 00:01:43,970 have this contract's folder. I could 37 00:01:43,970 --> 00:01:46,470 select that and put it in there. I could 38 00:01:46,470 --> 00:01:49,320 move this document into that folder or I 39 00:01:49,320 --> 00:01:51,920 could create a new folder. Now, I actually 40 00:01:51,920 --> 00:01:54,110 don't want to do that. So I'm gonna close 41 00:01:54,110 --> 00:01:57,910 that click move again. And this time I'm 42 00:01:57,910 --> 00:02:00,800 going to go to the HR team site because I 43 00:02:00,800 --> 00:02:02,590 want to go to a different document 44 00:02:02,590 --> 00:02:05,140 library. I'm going to click the H R team 45 00:02:05,140 --> 00:02:07,620 site, and it shows me the other document 46 00:02:07,620 --> 00:02:10,090 libraries and the one I want is job 47 00:02:10,090 --> 00:02:13,490 descriptions. And when I do that again 48 00:02:13,490 --> 00:02:15,230 gives me the option to create a new 49 00:02:15,230 --> 00:02:16,770 folder. But I don't need to do that. I'm 50 00:02:16,770 --> 00:02:20,250 simply going to go and click move here. 51 00:02:20,250 --> 00:02:22,940 Now you'll see it says. Moved one item to 52 00:02:22,940 --> 00:02:26,670 job descriptions and it's gone. It's not 53 00:02:26,670 --> 00:02:29,150 in this Documents folder anymore. It is in 54 00:02:29,150 --> 00:02:31,150 the job descriptions folder. So let's go 55 00:02:31,150 --> 00:02:33,360 ahead and let's take a look at our job 56 00:02:33,360 --> 00:02:36,350 descriptions document library. And there 57 00:02:36,350 --> 00:02:38,930 it is, the accounts payable clerk job 58 00:02:38,930 --> 00:02:42,050 description. All right, let's go back to 59 00:02:42,050 --> 00:02:46,330 our documents library. We can also move 60 00:02:46,330 --> 00:02:51,770 these in batches. I could select as many 61 00:02:51,770 --> 00:02:58,500 of these as I want, and I can move them 62 00:02:58,500 --> 00:03:00,810 all at the same time. You'll see. Once I 63 00:03:00,810 --> 00:03:03,150 selected a great deal of them, I have the 64 00:03:03,150 --> 00:03:05,860 move to button up here again. I could also 65 00:03:05,860 --> 00:03:07,790 delete them or copy them, but we'll get to 66 00:03:07,790 --> 00:03:10,680 copying later. We're going to select Move 67 00:03:10,680 --> 00:03:14,780 to and again HR team site and job 68 00:03:14,780 --> 00:03:17,020 descriptions. Well, go ahead and click. 69 00:03:17,020 --> 00:03:20,760 Move here and you see it's moving eight 70 00:03:20,760 --> 00:03:22,520 items now. This will take a little bit of 71 00:03:22,520 --> 00:03:24,870 time, and a lot of this depends on how 72 00:03:24,870 --> 00:03:28,870 many documents you're moving and how good 73 00:03:28,870 --> 00:03:31,920 your Internet connection is. When we go to 74 00:03:31,920 --> 00:03:34,780 our Job Descriptions folder, we have to 75 00:03:34,780 --> 00:03:38,460 refresh, and now we see that our job 76 00:03:38,460 --> 00:03:43,660 descriptions are there now. I left one job 77 00:03:43,660 --> 00:03:47,920 description here because the last time I 78 00:03:47,920 --> 00:03:50,700 tried to move it which, as you could see, 79 00:03:50,700 --> 00:03:53,520 was 27 minutes ago. I had some issues with 80 00:03:53,520 --> 00:03:56,100 it. And I'm saving this because I want you 81 00:03:56,100 --> 00:03:58,720 to see this is something that might happen 82 00:03:58,720 --> 00:04:01,030 to you. And I don't want you to panic. I'm 83 00:04:01,030 --> 00:04:09,300 gonna select this document click move to I 84 00:04:09,300 --> 00:04:11,670 choose my HR team site and job 85 00:04:11,670 --> 00:04:15,440 descriptions and let's see what happens. 86 00:04:15,440 --> 00:04:18,080 Yeah, this is what happened to me before, 87 00:04:18,080 --> 00:04:20,360 and it's still happening. And it's telling 88 00:04:20,360 --> 00:04:24,300 me that this file has been locked for 89 00:04:24,300 --> 00:04:28,700 shared use by. And if you look, you look 90 00:04:28,700 --> 00:04:32,190 right here, you'll see that it shows G. 91 00:04:32,190 --> 00:04:34,520 Coulson Adele ofher skills. That's why I'm 92 00:04:34,520 --> 00:04:38,800 signed in as Gary Coulson. But for some 93 00:04:38,800 --> 00:04:40,620 reason, and if I click on here, I can get 94 00:04:40,620 --> 00:04:43,270 that message back again. For some reason, 95 00:04:43,270 --> 00:04:45,800 SharePoint thinks that I have locked this 96 00:04:45,800 --> 00:04:49,710 file. I haven't. This is something that 97 00:04:49,710 --> 00:04:51,960 happens occasionally, and this is 98 00:04:51,960 --> 00:04:54,030 something that is a known issue in 99 00:04:54,030 --> 00:04:57,140 SharePoint online. Now. Even if I were the 100 00:04:57,140 --> 00:04:59,620 administrator, and I can sign in as the 101 00:04:59,620 --> 00:05:01,770 administrator on this account, There's 102 00:05:01,770 --> 00:05:03,560 really nothing that I can do with it. I 103 00:05:03,560 --> 00:05:05,490 can't delete this file. I can't move it. I 104 00:05:05,490 --> 00:05:08,840 can't check it out and check it back in. 105 00:05:08,840 --> 00:05:13,020 I'm stuck. And unfortunately, what happens 106 00:05:13,020 --> 00:05:17,000 is you have to wait for SharePoint to 107 00:05:17,000 --> 00:05:19,530 release this file. Now, sometimes it only 108 00:05:19,530 --> 00:05:22,730 takes a few minutes. I have heard accounts 109 00:05:22,730 --> 00:05:26,180 of it taking several days. So I just 110 00:05:26,180 --> 00:05:28,340 wanted you to be aware that if this 111 00:05:28,340 --> 00:05:31,760 happens, don't get frustrated. You just 112 00:05:31,760 --> 00:05:35,110 have to be patient. Okay, All right. Now, 113 00:05:35,110 --> 00:05:37,270 let's go ahead and let's go back to our 114 00:05:37,270 --> 00:05:40,540 job description folder because I want to 115 00:05:40,540 --> 00:05:43,040 copies some of these documents into other 116 00:05:43,040 --> 00:05:45,650 places. We've seen how to move things. Now 117 00:05:45,650 --> 00:05:47,220 we want to go ahead and copy them. I'm 118 00:05:47,220 --> 00:05:48,640 going to click here on the accounts, 119 00:05:48,640 --> 00:05:52,270 payable clerks job description, and I want 120 00:05:52,270 --> 00:05:55,700 to copy this to the public sight. This is 121 00:05:55,700 --> 00:05:58,110 a job that's open, and we want to post 122 00:05:58,110 --> 00:06:00,750 this job description on the public sight. 123 00:06:00,750 --> 00:06:03,340 So what we're going to do is select that 124 00:06:03,340 --> 00:06:05,430 and we look up here, we don't see anything 125 00:06:05,430 --> 00:06:08,410 that says copy, too. But we come over here 126 00:06:08,410 --> 00:06:11,690 to the end and we see the three ellipses. 127 00:06:11,690 --> 00:06:14,290 Once we click on that, there is copy, too. 128 00:06:14,290 --> 00:06:17,030 And just like we saw with the move to it's 129 00:06:17,030 --> 00:06:18,630 going to show me all of these different 130 00:06:18,630 --> 00:06:21,410 places and I wanna move it to the public 131 00:06:21,410 --> 00:06:25,400 site. So I'm going to select that and you 132 00:06:25,400 --> 00:06:27,570 see, it's going to go ahead and put it on 133 00:06:27,570 --> 00:06:30,840 the public site in the Documents folder. 134 00:06:30,840 --> 00:06:34,980 So we're gonna copy it here copying, 135 00:06:34,980 --> 00:06:40,050 copying, copying. And it's copied. So we 136 00:06:40,050 --> 00:06:42,230 know that that has been copied. We'll go 137 00:06:42,230 --> 00:06:45,170 to our SharePoint portal and will open up 138 00:06:45,170 --> 00:06:49,180 the public site. And if we look in the 139 00:06:49,180 --> 00:06:55,010 document library, there it is. The 140 00:06:55,010 --> 00:06:57,550 accounts payable clerks job description 141 00:06:57,550 --> 00:07:00,830 that we just copied into that document 142 00:07:00,830 --> 00:07:03,550 library. Now, there's one more place we 143 00:07:03,550 --> 00:07:06,720 want to copy something, too. Let's copy 144 00:07:06,720 --> 00:07:08,710 this one. The administrative assistant job 145 00:07:08,710 --> 00:07:14,340 description. Gonna copy too. One Dr Gary 146 00:07:14,340 --> 00:07:15,990 Coulson's one drive. We're gonna go ahead 147 00:07:15,990 --> 00:07:18,210 and put this in his one drive, so I'm 148 00:07:18,210 --> 00:07:22,190 gonna select one. Dr. I can create a new 149 00:07:22,190 --> 00:07:24,220 folder if I want. I'm not going to bother. 150 00:07:24,220 --> 00:07:26,320 You know how to do that? Well, actually, 151 00:07:26,320 --> 00:07:28,450 let's you know, we didn't do this before, 152 00:07:28,450 --> 00:07:30,640 so let's go ahead and let's select that 153 00:07:30,640 --> 00:07:36,140 and we're gonna call it. You guessed it 154 00:07:36,140 --> 00:07:40,720 job descriptions. It's creating that 155 00:07:40,720 --> 00:07:43,930 folder. Now. We can select that folder and 156 00:07:43,930 --> 00:07:47,280 copy here, and it's copying that. One item 157 00:07:47,280 --> 00:07:50,420 copying. We'll wait a little bit until it 158 00:07:50,420 --> 00:07:56,710 lets us know it's done. It's taking a 159 00:07:56,710 --> 00:07:58,970 little bit. There goes copy one item to 160 00:07:58,970 --> 00:08:00,580 job description that took a little bit 161 00:08:00,580 --> 00:08:02,990 longer than I would have expected. Let's 162 00:08:02,990 --> 00:08:05,900 goto our office home and open up Gerry's 163 00:08:05,900 --> 00:08:14,670 one Dr. We see the job descriptions folder 164 00:08:14,670 --> 00:08:16,680 that we just created. And when we open it, 165 00:08:16,680 --> 00:08:18,570 there is the file that we copied the 166 00:08:18,570 --> 00:08:23,640 administrative assistant job description. 167 00:08:23,640 --> 00:08:25,470 So now you know I have to move in. Copy 168 00:08:25,470 --> 00:08:27,750 documents from a SharePoint document 169 00:08:27,750 --> 00:08:37,000 library. Thanks for listening, and I'll see you next time.