[Autogenerated] hi And this lesson, I'm
gonna show you how to sort library items
in a document library. Let's go ahead and
let's go to our job descriptions document
library going to click on the link, and it
takes us here by default. SharePoint
Document libraries sort the documents in
alphabetical order by the name of the
document. You see, we have the name column
here, and when we look down it, we see
that all of our documents in here are
sorted alphabetically by the first letter
of that name. Now we don't have to stick
with that. We can change the way they are
sorted. Let's say that we want to go ahead
and sort this alphabetically in a
descending order from Zito, eh? We can do
that. You see over here, next to the word
name at the top of our column or column
header, you'll see the little drop down
era. When I click there. I get this little
window and it says a dizzy, which is how
it's sorted now. So if I clicked on this,
nothing would change. But I could go ahead
and select Z to a descending, and when I
click there, look at that. We are now
sorted alphabetically in a descending
order from ze to eight. So our first item
is the office assistant job, and the last
one is the accountant job and notice. Now
at the top next to our column header. We
have that little arrow pointing down that
lets me know that this document library
has been sorted by this column in a
descending order. And if I change it now,
if I go ahead and make it a sending, you
see the arrow now is pointing up, and once
again we're sorted A to Z in an a sending
order. Now we can also go ahead and sort
by other criteria by other columns. We
have two other columns here, the Modified,
which shows us when the documents were
modified and the modified by column, which
shows us who the documents were modified
by last. So let's go ahead and let's sort
by the modified header will sort these.
When we click on the little drop down we
see that instead of eight is easy to a. It
now says, older to newer and newer, older
because it recognizes that this is a time
function time and date. So we're gonna go
ahead and choose older to newer. And when
we do that, it shows us the documents that
were edited or modified. Two hours go
first. And then about an hour ago, last
and again we see our arrow pointing up,
which lets us know that this library has
been sorted by this column. And if we
change from newer toe older, it'll go
ahead, our arrows pointing down. And it
sorts by that column from the newest to
the oldest modified documents. But notice
that now that we've changed which column
our library has been sorted by, we no
longer see the arrow over here. Next to
name you can on Lee, sort by one criteria
in this document library. Let's go ahead.
Let's do one more, and that is the
modified by. We have our names, and if we
go ahead and sort A to Z alphabetically, I
want you to see that the first group is
Gary Coulson, but it's not because it's
his last name. It's not sorting by the
last name. It's sorting by the first name
because it is Gary. The 2nd 1 is Olivia,
and the 3rd 1 is Pierce. If we're going by
the last name, obviously Pierce Boyd B o I
d would be first so you can see it's only
sorting by the first name the first letter
of the first name now And we have our
little arrow pointing up for a sending.
And if we go ahead and change it to
descending you see, now we have it sorted
that way. Now, these sorts don't stay in
place once you leave the document library.
Unless you save this as a view. And that's
another lesson for another time. Let me
show you what I mean. I'm going to go out.
I'm gonna go to my home page and then I'm
going to go back to our job descriptions
library and you'll see all of the sorting
that we did is off. And we are sorted once
again alphabetically A to Z by the name
column. So now you know how to sort items
in a SharePoint document library. Thanks for listening. And I'll see you next time