[Autogenerated] hi And this lesson, I'm
gonna show you how to add alerts to lists
and libraries. We're here on our HR team
site, and we're gonna start by going to
the job descriptions library. What we're
going to do is we're going to create an
alert so that when something happens in
this library, for example, if somebody
uploads a new document or modifies the
document, I will go ahead and be alerted
via e mail that something has happened.
Let's take a look and see how that's done.
We're here at the top of our library and
we see over here to the right of these
options. There's three little ellipses,
and when I hover over it, it says other
things you can do with selected items. I'm
going to click on that. And one of the
options is alert me. I will click there,
and it opens up this window, which says,
Alert me when items change. Now we'll go
through this step by step. We're going to
start here with the alert title. Now by
default. It has the name of the document
library, which is job descriptions. You
can change it. You can add things you can
do whatever you want. What I'm going to do
is I'm going to add in job descriptions
library. So when I get that alert, I'll
know it's for the job descriptions
library. Now send alerts to users, and
it's got my name Pierce Boyd in there
already. I'm signed in his peers. Boyd. If
we come up here to the upper right corner,
you can see the circle here with the P B
in it. That is Pierce boy. Now I can add
additional people on the team. If I start
writing in Gary Coulson, I can select his
name from the list and add him, but I
don't really want to do that. So I'm gonna
just click here and the X and get rid of
Gerry. Well, scroll down and look at the
delivery method, and you see it is send me
alerts by email. Email is what selected
and it has my email address or I should
say, Pierce's email address, P. Boyd and L
of our skills dot com. Now there's also an
option for text messages, but you'll see
that it's great out. I can't select it
because four SharePoint to be able to send
text messages. Things have to be
configured in office 3 65 by your global
administrator, and they have not been
configured that way for this course. But
if it was, you would have that option, and
then it would ask you to put in the phone
number now change type. Send me alerts for
all changes, so when anything happens,
you'll get an alert. You can also go ahead
and narrow that down to send alerts on Lee
when new items are added or only one
existing items are modified, or only when
items are deleted. It's up to you.
Whatever you feel that you need now, I
will caution you and actually on these
next two choices as well. If you select
things like all changes and anything,
changes and send notifications
immediately, and it's a very busy document
library. If there's a lot of people
working in it, you're gonna fill up your
inbox really fast. So think about that
before you make any choices. Next, send
alerts for these changes, so you can also
select. Here you can narrow it down, send
me an alert when anything changes, or when
someone else changes a document when
someone else changes the document created
by me or when someone else changes a
document last modified by me. Now again,
for our example, we're gonna leave it at
anything changes. Our last choice is when
to send the alerts. Do you want to send
them immediately and let me be clear about
this. It's not instantaneous. It takes It
could take a couple of minutes, but it's
pretty quick. You can also send a daily
summary and a few select their It asks you
what time do you want to send it? Or you
could choose to send a weekly summary and
you can select the day and the time and
again for our example. We're going to send
notifications immediately. So we've made
all of our choices were gonna click, Okay?
And we're gonna wait here just a second.
There it is, our first notification. You
see that we have the notifications, and if
we click on it, it opens the notification
panel, and this is a notification for that
email. And if we click on that, it takes
gusto. Outlook. And there is the email.
It's giving us an alert that the alerts
have been added and that we will receive
these alerts according to the delivery
method. All right, let's go ahead. And now
I am going to sign out. So bear with me
and I'm gonna come back, signed in as
somebody else, and we're gonna make some
changes. I'll be right back. All right?
I'm signed in now as Gary Coulson, you can
see over here the G C. And we're gonna
make a change. Gary is going to upload a
file from his local computer into this job
descriptions document library. We're gonna
choose this file the administrative
assistant job description, and it's up
loading. Okay, there it is. All right, now
we're gonna sign out is Gary and we'll go
back signing as Pierce and see if he got
the notification. All right, I'm back as
Pierce Boyd. I'm signed into the H R team
site here, and we see that the
administrative assistant job description
has been added. It is indeed here, and
Pierce can see it. You see up in the upper
right corner that Pierce is up there and
let's go to Pierce's outlook, and there is
the new alert Administrative assistant.
Job description has been added by Gary
Coulson. So now you can see how to add
those alerts to a document library. Now, I
want to go to the employee list now,
because we can also add alerts to a list A
cz Well, and it works exactly the same.
You'll see. Here we have the three
ellipses we click on alert me. All of our
options are exactly the same. We also have
one more choice here. Send me an alert.
When someone changes an item that appears
in the following view, there must be a
view called six or 6 to 6. But again, all
of the other options are the same. And we
could set an alert. And in fact, I'm just
gonna do this anyway and click OK again in
just a second here. We should get our
notification. And there it is. And again,
if we open it up, it tells me that the
alert employee list has been successfully
added. So now you know how to add alerts
to lists and libraries. Thanks for listening. And I'll see you next time