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[Autogenerated] hi And this lesson, I'm

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gonna show you how to add alerts to lists

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and libraries. We're here on our HR team

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site, and we're gonna start by going to

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the job descriptions library. What we're

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going to do is we're going to create an

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alert so that when something happens in

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this library, for example, if somebody

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uploads a new document or modifies the

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document, I will go ahead and be alerted

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via e mail that something has happened.

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Let's take a look and see how that's done.

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We're here at the top of our library and

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we see over here to the right of these

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options. There's three little ellipses,

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and when I hover over it, it says other

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things you can do with selected items. I'm

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going to click on that. And one of the

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options is alert me. I will click there,

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and it opens up this window, which says,

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Alert me when items change. Now we'll go

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through this step by step. We're going to

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start here with the alert title. Now by

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default. It has the name of the document

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library, which is job descriptions. You

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can change it. You can add things you can

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do whatever you want. What I'm going to do

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is I'm going to add in job descriptions

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library. So when I get that alert, I'll

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know it's for the job descriptions

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library. Now send alerts to users, and

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it's got my name Pierce Boyd in there

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already. I'm signed in his peers. Boyd. If

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we come up here to the upper right corner,

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you can see the circle here with the P B

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in it. That is Pierce boy. Now I can add

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additional people on the team. If I start

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writing in Gary Coulson, I can select his

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name from the list and add him, but I

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don't really want to do that. So I'm gonna

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just click here and the X and get rid of

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Gerry. Well, scroll down and look at the

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delivery method, and you see it is send me

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alerts by email. Email is what selected

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and it has my email address or I should

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say, Pierce's email address, P. Boyd and L

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of our skills dot com. Now there's also an

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option for text messages, but you'll see

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that it's great out. I can't select it

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because four SharePoint to be able to send

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text messages. Things have to be

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configured in office 3 65 by your global

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administrator, and they have not been

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configured that way for this course. But

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if it was, you would have that option, and

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then it would ask you to put in the phone

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number now change type. Send me alerts for

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all changes, so when anything happens,

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you'll get an alert. You can also go ahead

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and narrow that down to send alerts on Lee

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when new items are added or only one

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existing items are modified, or only when

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items are deleted. It's up to you.

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Whatever you feel that you need now, I

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will caution you and actually on these

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next two choices as well. If you select

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things like all changes and anything,

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changes and send notifications

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immediately, and it's a very busy document

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library. If there's a lot of people

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working in it, you're gonna fill up your

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inbox really fast. So think about that

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before you make any choices. Next, send

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alerts for these changes, so you can also

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select. Here you can narrow it down, send

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me an alert when anything changes, or when

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someone else changes a document when

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someone else changes the document created

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by me or when someone else changes a

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document last modified by me. Now again,

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for our example, we're gonna leave it at

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anything changes. Our last choice is when

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to send the alerts. Do you want to send

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them immediately and let me be clear about

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this. It's not instantaneous. It takes It

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could take a couple of minutes, but it's

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pretty quick. You can also send a daily

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summary and a few select their It asks you

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what time do you want to send it? Or you

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could choose to send a weekly summary and

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you can select the day and the time and

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again for our example. We're going to send

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notifications immediately. So we've made

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all of our choices were gonna click, Okay?

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And we're gonna wait here just a second.

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There it is, our first notification. You

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see that we have the notifications, and if

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we click on it, it opens the notification

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panel, and this is a notification for that

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email. And if we click on that, it takes

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gusto. Outlook. And there is the email.

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It's giving us an alert that the alerts

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have been added and that we will receive

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these alerts according to the delivery

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method. All right, let's go ahead. And now

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I am going to sign out. So bear with me

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and I'm gonna come back, signed in as

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somebody else, and we're gonna make some

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changes. I'll be right back. All right?

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I'm signed in now as Gary Coulson, you can

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see over here the G C. And we're gonna

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make a change. Gary is going to upload a

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file from his local computer into this job

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descriptions document library. We're gonna

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choose this file the administrative

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assistant job description, and it's up

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loading. Okay, there it is. All right, now

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we're gonna sign out is Gary and we'll go

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back signing as Pierce and see if he got

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the notification. All right, I'm back as

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Pierce Boyd. I'm signed into the H R team

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site here, and we see that the

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administrative assistant job description

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has been added. It is indeed here, and

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Pierce can see it. You see up in the upper

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right corner that Pierce is up there and

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let's go to Pierce's outlook, and there is

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the new alert Administrative assistant.

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Job description has been added by Gary

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Coulson. So now you can see how to add

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those alerts to a document library. Now, I

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want to go to the employee list now,

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because we can also add alerts to a list A

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cz Well, and it works exactly the same.

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You'll see. Here we have the three

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ellipses we click on alert me. All of our

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options are exactly the same. We also have

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one more choice here. Send me an alert.

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When someone changes an item that appears

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in the following view, there must be a

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view called six or 6 to 6. But again, all

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of the other options are the same. And we

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could set an alert. And in fact, I'm just

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gonna do this anyway and click OK again in

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just a second here. We should get our

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notification. And there it is. And again,

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if we open it up, it tells me that the

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alert employee list has been successfully

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added. So now you know how to add alerts

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to lists and libraries. Thanks for listening. And I'll see you next time