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[Autogenerated] high in this lesson. I'm

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going to show you how to add alerts to

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list items or documents. We're here on our

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HR team site and we're gonna go down to

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our employees list. And what we're going

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to do is add an alert to one off the items

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in this list. In other words, when

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something changes with that list item, we

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will get an email. We will be alerted that

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a change has been made. We're signing

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today is Gary Coulson. If you come over

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here to the upper right, you'll see.

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That's what I'm signed in as and we're

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going to select one of these items were

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gonna select this employee here, Joshua

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Hartson, and we want to be informed if

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anything happens with this list item. So

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if anybody makes any changes, we want to

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know about it. You'll see here these three

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lips is and what I hover over it. It says

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show actions. If I click there, you see, I

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get this big list and down near the bottom

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is alert me. That's what I'm looking for.

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We're gonna click there, and it's gonna

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open up this window, and now we can set

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our alert for this list item you'll see

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here. The first thing is the alert title,

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and right now it says employee list, which

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is the name of the list and by the first

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name Joshua. So you can change this. You

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can type in here. You can't believe that.

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You can call it whatever you want, but I

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like this. It's pretty descriptive. Next

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we come down to the delivery method,

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you'll see that it says Send me alerts by

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email. That's the default. Email is

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checked here and you'll see Gerry's email

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address here now. There's also an option

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for text messages, and I can't select

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that. It's great out. It's not enable.

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That's because in order for SharePoint to

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send you a text message, there has to be

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some additional configuration on the part

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of the office. 3 65 Global admin And that

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has not been set up for us with this

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office. 3 65 But if it has been for you,

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you would be able to click on this and add

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in your phone number. Next, we can see

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send alerts for these changes. These types

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of changes when anything changes, that's

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the default we can change it to when

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someone else changes an item once someone

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else changes an item that was created by

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me when someone else changes an item last

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modified by me. And lastly, when someone

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changes an item that appears in the

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following view, there has been a view

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created in this list. In the view is

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called 60626 It's actually a ZIP code, and

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it lists the employees by the stores in

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that zip code. Next, we have when to send

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the alerts. Send notifications

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immediately, and it's not immediate. It

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takes a couple of minutes. It could take a

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few minutes, but it's a lot quicker than

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sending the daily summary. Now. If I

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select send a daily summary, you see, it

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asked me, What time do you want me to send

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that daily summary? We can also choose to

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send a summary weekly, and that'll give

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you the day and the time every week. I'm

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gonna leave it at send notifications

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immediately, and you have to be careful.

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If you set this tow. Anything changes, and

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a lot of things change on that item. If

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it's something that changes often or is

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updated you might Philip your inbox pretty

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quick. So make sure that you understand

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which one of these options you wanna have

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alerts for. But this is fine for us. We're

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good with just the way it is. We're gonna

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click. Okay? And if we come up here to the

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top, if we wait long enough, we should get

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a notification. Doesn't seem to be coming

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through sometimes. And this is what I was

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telling you before. Sometimes the send

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notifications immediately isn't immediate.

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Sometimes right away you'll get an alert

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here in your notifications, telling you

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that you have successfully created that

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alert. Let's go to Gary's outlook and see

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if we can find it there. There it is. HR

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team site alert. Joshua has been

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successfully added, and you will receive

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alerts according to the delivery method.

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So we know that our alert is on. Now.

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Let's go ahead and let's go to the

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documents library. Actually, let's go to

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the job descriptions library and let's set

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an alert on the accountant job

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description. Once again, we're going to

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select that document. You see, we have

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show actions were gonna click there. We're

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gonna come down to alert me and you see,

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all of our options are pretty much the

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same job descriptions. The name of the

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library and the name of the document

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accountant job description. That D O C X.

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That's fine. You can change it if you

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want. Send alerts by email, and I'm gonna

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leave it again. Anything changes and send

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notifications immediately. And you see

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that these options are all pretty much the

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same. We're gonna click, okay? And I'm

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going to sign out now and sign in as

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Olivia and have her make some changes.

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I'll be right back. Okay? I've signed in

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now is Olivia Fitzpatrick You can see over

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here in the upper right corner, and we're

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gonna open up this accountant job

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description and make some changes. Let's

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just do something simple here. We'll

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highlight that and make that a little bit

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bigger. And maybe we'll take out this

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space and this space. Okay, Just a couple

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of quick changes here. Well, go ahead and

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we will close that. And then we will go to

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the employee list and we will select

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Joshua Hartson and we will edit. We're

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gonna come down and changed his status

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from part time. Two full time say that

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change. And now we'll go ahead and we'll

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sign out and signed back in as Gary and

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see if he got those alerts. Hang in there

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with me. I'll be right back. All right,

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I'm back here. Signed in is Gary Coulson.

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You can see up there in the upper right,

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and I'm on the home page for HR team site.

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We don't see any notifications yet through

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our little notification panel here, but

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let's go to Gerry's outlook and see if the

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e mails are indeed there. And it looks

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like they are the H R team site employee

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list. Joshua Status was changed from part

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time to full time by Olivia Fitzpatrick

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Pretty good. That's exactly what we're

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looking for and the H R team site. We see

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that the accountant job description has

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been changed, and we would have to open

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that up and see what those changes are. So

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now you know how to add alerts to list

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items or documents. Thanks for listening, and I'll see you next time