[Autogenerated] high in this lesson. I'm
gonna show you how to manage alerts. We're
here on the H R team site and I'm signed
in as Gary Coulson. If you look up here in
the upper right corner, you can see that
now. Gary has a number of alerts that he
has created. And these air alerts when
things change for document libraries for
items in a list for the entire list for
items in a document library and we want to
make some changes to them, we're gonna add
on item. We're gonna delete one, and we're
gonna edit one. We need to get to a place
where we can manage these alerts. So we're
gonna go to the documents library. We can
go to any library or any list in the
SharePoint site, and we'll be able to
access all of our alerts. We're here in
the documents library and you see, appear
at the top. You see, we have these three
ellipses and it says other things you can
do with selected items were gonna click on
that. And we get this little pop up and we
are going to select manage my alerts from
that list and it brings us to this page
and this page will allow us to manage all
the alerts that we have created on this
entire site. We see that we have four of
them. We have an alert for the job
descriptions Library on the accountant job
description. We have another one for the
entire employee list. We have one for one
list item in the employee list. Joshua
Hartson. And we have another one on the
documents library. Let's start by getting
rid of the alert on the employee list
Item. Joshua, we already have an alert on
the entire list. So even if somebody just
changes, Joshua will still get an alert.
So we don't need that one. I checked the
little box over here and going to come up
to the top and click on delete selected
alerts. Are you sure you want to delete
this alert? Yes, I am. I'm gonna click
okay and see that it's gone. That alert is
no longer in effect. Now let's go ahead
and let's take a look at the alert for the
documents Library. Let's open that up and
I want to change when the alerts are sent
to me. instead of sending them
immediately, I would like a weekly
summary, and I'm going to say I want that
every Monday morning. So when I come in on
Monday morning, I'll have all of my alerts
for this library in my in box for the
entire last week. So we're gonna go ahead
and click, okay? And see that and see what
it did. These two alerts were set with a
frequency of immediately. This one now has
moved to weekly. Now I want to go ahead,
and I wanna add another alert. We would
like to put on alert on the document
library employee handbook. We could go to
the employee handbook document library and
added there, but we can also go ahead and
add it here. We're gonna click on the ad
alert button and see it opens this up and
we can choose which pieces of our site
which libraries, which lists that we want
to go ahead and add alert to Now. We said
we wanted to add an alert to the employee
handbook I bury. So we're gonna select
that radio button. We're gonna come down
to the bottom and click next, and it's the
same as it would be if we're setting a new
alert right in the employee handbook
library. We're gonna go ahead. I'm gonna
add employee handbook library. Send me an
alert by email, all changes. And I'm gonna
do these notifications daily. And once
again, I want them first thing in the
morning. So when I come in the next day, I
see what happened the day before. I'm
gonna click, okay? And it takes me back to
where I managed my alert. Since you look
at that, I just got an alert here for the
employees library. It lets me know that
that alert has been created. In fact, if I
open up the notifications and click on it,
it'll take me two Outlook and open up that
email for me. The employee handbook
library has successfully been added, and
we're gonna get those alerts according to
the delivery method. And now we see that
employee handbook library. We have daily
alerts, the document library, weekly
alerts and the job description,
accounting, job descriptions and the
employee list immediately. So now you know
how to manage alerts on both lists, list
items, document libraries and documents.
Thanks for listening. And I'll see you next time