[Autogenerated] Hi. And this lesson, I'm
gonna show you how to check out documents
in a SharePoint document library. We're
here on the H R team site. Were signed in
today as Pierce Boyd. You can see up here
in the upper right corner. We're going to
go to the job descriptions document
library. Pierce's learned that there is a
problem with the accountant job
description. There's something wrong with
it. He's not sure what it is, but he wants
to fix it. He just doesn't necessarily
have time right now. But what he wants to
do is make sure that nobody else goes in
there and makes changes before he sees
them. So what he's going to do is check
the document out so that nobody else can
work on it. So we're gonna go ahead and
click on the show actions button here next
to the accountant job description. When we
click on that, we get this little fly out
menu here, and we're gonna go all the way
down to the bottom because we don't see
check out anywhere on this first list. But
when we hover over more, we get another
little fly out menu, and we see, Check out
the very last item on that menu. We're
gonna click there and you'll see here. It
says, checking out the item from job
descriptions. Now, you see this little
tiny green square with an arrow in it
right here in the lower right hand corner
of the document icon, that little word
icon here and notice the little tool tip
that says checked out the Pierce Boyd that
less We know that the document has been
checked out and who it has been checked
out by. Now. Pierce knows that he checked
it out, so that's great. But everybody
else who goes to this document library
will also be able to see that. So what
we're gonna do is we're gonna pause here,
and I'm gonna sign in as somebody else,
and we're gonna take a look. Hang in there
with me and I'll be right back. All right,
I'm back. And we have signed in as Gary
Coulson and Gary is going to go to the job
descriptions library, and we're gonna take
a look at that accountant job description.
Now, you can see here if we hover over it.
Gary confined out very easily. That the
document has been checked out to Pierce
Boyd. You see the little Green Square?
It's actually a a green square with an
arrow pointing down into the right. Now,
just because this document has been
checked out doesn't mean that Gary can't
see it. We can still open it up as a read
on Lee version. So we're gonna click on
the accountant job description. It's gonna
open up inward online, and we can see what
the problem is. We see that the word
description has been changed to something.
Ah, illegible. So if Gary goes in there
and tries to make a change, you see, we
get the read only edit document. Now, if
he clicks on at a document, we get this
warning. Microsoft Word. Sorry word. Can't
edit this document because it's currently
checked out to someone else. See, this is
what I'm saying. When the document is
checked out, you can still see it. You
just can't make any changes. So the only
option we have is to open in reading view,
which is exactly what we had before. Even
if I go up here to the top right and
choose to edit the document again the same
thing now, because we have Microsoft Word
installed on this computer. We also have
the option to edit and word, but it's
gonna be the same thing. You can edit it,
but it won't let you save it as this
original document. You can save it as a
copy, but that doesn't do any good in a
situation like this where we're all
working on the same document. So there's
nothing Gary Conduce. So he's going to
simply close that and go about his
business. So now you know how to check out
a document. And what happens once a
document has been checked out. Thanks for listening, and I'll see you next time.