1 00:00:03,940 --> 00:00:05,310 [Autogenerated] Hi and this? Listen, I'm 2 00:00:05,310 --> 00:00:08,230 going to show you how to discard the check 3 00:00:08,230 --> 00:00:10,520 out of a document in a SharePoint document 4 00:00:10,520 --> 00:00:13,260 Library. I'm signed in today is Gary 5 00:00:13,260 --> 00:00:14,730 Coulson. You can see it up here in the 6 00:00:14,730 --> 00:00:17,270 upper right, And we're going to go to the 7 00:00:17,270 --> 00:00:20,830 job descriptions library. Now, when we get 8 00:00:20,830 --> 00:00:23,500 here, we see that there is one document 9 00:00:23,500 --> 00:00:25,850 that has been checked out already, and 10 00:00:25,850 --> 00:00:27,900 that is the administrative assistant job 11 00:00:27,900 --> 00:00:29,960 description. And when we hover over a 12 00:00:29,960 --> 00:00:32,070 little check out icon, we see that it has 13 00:00:32,070 --> 00:00:35,890 been checked out to Pierce Boyd. Well, we 14 00:00:35,890 --> 00:00:38,060 know that we can't do anything about 15 00:00:38,060 --> 00:00:41,000 editing that. So what Gary is going to do 16 00:00:41,000 --> 00:00:44,090 instead is he is going to check out the 17 00:00:44,090 --> 00:00:46,540 accounts payable clerks job description 18 00:00:46,540 --> 00:00:48,030 and make a couple of changes. We're gonna 19 00:00:48,030 --> 00:00:52,520 open it up here, and first of all, we're 20 00:00:52,520 --> 00:00:55,540 gonna make this header this title bold, 21 00:00:55,540 --> 00:00:56,700 and we're gonna make it a little bit 22 00:00:56,700 --> 00:00:59,230 bigger. But he wants to add one more 23 00:00:59,230 --> 00:01:02,640 requirement. And that is going to be 24 00:01:02,640 --> 00:01:15,940 QuickBooks. Knowledge preferred. Okay. 25 00:01:15,940 --> 00:01:18,240 He's going to close the document back up 26 00:01:18,240 --> 00:01:20,430 now. He's not sure that he's quite done 27 00:01:20,430 --> 00:01:22,110 with it yet, so he's not going to check it 28 00:01:22,110 --> 00:01:25,080 back in. Now Gary wants to take another 29 00:01:25,080 --> 00:01:26,990 look at the administrative assistant job 30 00:01:26,990 --> 00:01:28,770 description. So he's going to go to show 31 00:01:28,770 --> 00:01:33,090 actions down two more and see there's no 32 00:01:33,090 --> 00:01:35,180 options in here for him to check this 33 00:01:35,180 --> 00:01:38,490 document back in. He can't do it, so he is 34 00:01:38,490 --> 00:01:41,400 discouraged. But if we go and take a look 35 00:01:41,400 --> 00:01:44,810 at the show actions Maur and check in 36 00:01:44,810 --> 00:01:47,370 options here for the accounts payable 37 00:01:47,370 --> 00:01:49,840 clerks job description that Gary signed 38 00:01:49,840 --> 00:01:53,060 out. See what happens here. We have on 39 00:01:53,060 --> 00:01:56,370 option to discard. Check out. So what does 40 00:01:56,370 --> 00:01:58,220 that mean? What? Let's do it and find out. 41 00:01:58,220 --> 00:02:01,270 We're gonna click there when we get this 42 00:02:01,270 --> 00:02:03,960 little warning window that says if you 43 00:02:03,960 --> 00:02:06,360 discard your checkout, you will lose all 44 00:02:06,360 --> 00:02:08,850 changes made to the document. Are you sure 45 00:02:08,850 --> 00:02:11,020 you want to discard your check out? What 46 00:02:11,020 --> 00:02:13,520 that means is exactly what it says. If 47 00:02:13,520 --> 00:02:15,940 Gary goes ahead and discard to check out 48 00:02:15,940 --> 00:02:19,390 instead of checking it back in, he will 49 00:02:19,390 --> 00:02:20,890 lose everything that he has done. He'll 50 00:02:20,890 --> 00:02:23,600 lose all off those changes. Well, he 51 00:02:23,600 --> 00:02:25,210 doesn't want that to happen, So he's gonna 52 00:02:25,210 --> 00:02:27,690 close that and leave the document checked 53 00:02:27,690 --> 00:02:30,770 out Now we're gonna go ahead and we're 54 00:02:30,770 --> 00:02:33,710 gonna take a look at this again. But as 55 00:02:33,710 --> 00:02:35,980 Pearce Boyd, So hang in there with me 56 00:02:35,980 --> 00:02:38,430 while I switch to another machine and we 57 00:02:38,430 --> 00:02:42,400 sign in as Pierce Boy, I'll be right back. 58 00:02:42,400 --> 00:02:45,210 All right? I am back, and I am signed in 59 00:02:45,210 --> 00:02:46,970 this Pierce Boyd. Now, you can see that 60 00:02:46,970 --> 00:02:49,210 here in the upper right, And we are 61 00:02:49,210 --> 00:02:51,590 already in the job descriptions document 62 00:02:51,590 --> 00:02:53,290 library. Now, before we get started, I 63 00:02:53,290 --> 00:02:55,020 want to show you one thing. We're gonna 64 00:02:55,020 --> 00:02:57,940 look at the membership off this HR team 65 00:02:57,940 --> 00:03:00,670 site. We're gonna click here, and we see 66 00:03:00,670 --> 00:03:04,030 that Pierce Boyd is a site owner, whereas 67 00:03:04,030 --> 00:03:06,500 Gary is simply a member. Now that's going 68 00:03:06,500 --> 00:03:08,110 to make a big difference to what we're 69 00:03:08,110 --> 00:03:12,540 gonna do right now. Remember, Gary had 70 00:03:12,540 --> 00:03:15,240 checked out the accounts payable clerks 71 00:03:15,240 --> 00:03:18,490 job description and when he tried to take 72 00:03:18,490 --> 00:03:20,020 a look and see if he could do anything 73 00:03:20,020 --> 00:03:21,640 about checking in the administrative 74 00:03:21,640 --> 00:03:23,860 assistant job description, which was 75 00:03:23,860 --> 00:03:26,070 checked out by Pierce Boyd, he had no 76 00:03:26,070 --> 00:03:29,810 options. However, because Pearce is the 77 00:03:29,810 --> 00:03:32,540 site owner, let's take a look and see what 78 00:03:32,540 --> 00:03:34,870 he can do. Remember the accounts payable 79 00:03:34,870 --> 00:03:36,950 clerks job description has been checked 80 00:03:36,950 --> 00:03:39,540 out by Gary. We're gonna click show 81 00:03:39,540 --> 00:03:43,200 actions. We're gonna go down to Maur and 82 00:03:43,200 --> 00:03:46,770 see that because Pierce is the site owner, 83 00:03:46,770 --> 00:03:50,570 he has the option to discard somebody 84 00:03:50,570 --> 00:03:54,870 else's check out. Now, Pierce really wants 85 00:03:54,870 --> 00:03:56,930 to take a look. The accounts payable 86 00:03:56,930 --> 00:03:58,830 clerks job description and make some 87 00:03:58,830 --> 00:04:01,900 changes, so he's gonna discard that check 88 00:04:01,900 --> 00:04:03,600 out. So we're gonna click there, But 89 00:04:03,600 --> 00:04:06,410 again, we get that same warning. If we 90 00:04:06,410 --> 00:04:08,770 discard this check out, you're gonna lose 91 00:04:08,770 --> 00:04:10,980 all the changes. So if he goes ahead and 92 00:04:10,980 --> 00:04:14,070 does this the changes that Gary made that 93 00:04:14,070 --> 00:04:16,580 adding that QuickBooks preferred and 94 00:04:16,580 --> 00:04:20,030 changing the title of our document, 95 00:04:20,030 --> 00:04:21,960 they're going to be gone. So we're gonna 96 00:04:21,960 --> 00:04:23,440 go ahead and do that. We're gonna discard 97 00:04:23,440 --> 00:04:29,620 to check out, and we're gonna open up the 98 00:04:29,620 --> 00:04:31,530 accounts, payable clerks job description, 99 00:04:31,530 --> 00:04:33,980 and you can see right away. Remember, we 100 00:04:33,980 --> 00:04:36,260 change this header. We made it bold, and 101 00:04:36,260 --> 00:04:38,200 we made it bigger. And that last 102 00:04:38,200 --> 00:04:43,020 requirement is missing. So that's 103 00:04:43,020 --> 00:04:45,840 something that I think you should know. 104 00:04:45,840 --> 00:04:48,950 The site owner can discard any check out, 105 00:04:48,950 --> 00:04:51,190 but unfortunately, you're gonna lose any 106 00:04:51,190 --> 00:04:54,420 changes that have been made. So now you 107 00:04:54,420 --> 00:04:57,960 know how to discard the check out of a 108 00:04:57,960 --> 00:05:01,370 document in a document library. And what 109 00:05:01,370 --> 00:05:12,000 the consequences of doing that? Our thanks for listening and I'll see you next time.