[Autogenerated] Hi. This lesson I'm gonna
show you how to enable the creation of
minor or draft versions of documents in a
document library. We're here on our HR
team site and we're going to go to our
employee handbook document library. Now,
this document library, like every document
library in SharePoint, has version ing
enabled. And what that means is that every
time you edit a document, SharePoint
creates a new major version of that
document, and all of the previous versions
of the document are also saved. Now, what
we want to do is enable the creation off
minor or draft versions of the documents.
We will also be able to then publish major
versions when we're ready. Let's go ahead
and let's go to the settings gear here and
click on library settings. Now it's worth
it to note that you don't have to be the
SharePoint site owner to enable these
version ing settings in the library. We
come here to the employee handbook
settings and we see here under general
settings, version ING settings were gonna
click there, and this is where we're gonna
find what we're looking for. Let's scroll
down a little bit and under document
version history. We come over here to the
right and we see that what is checked is
creating major versions and you'll see it
is create a version each time you edit a
file in this document and by default. Like
I said, it is major versions, and you can
see the example. 123 and four. We're gonna
select this radio button the creating
major and minor or draft versions. For
example, 11.11 point 22 point. Oh, like
that. Now, once we do that, let's go down
here and take a look at a couple of other
options that we have now we have the
ability to limit the number of versions to
retain major versions is set at 500 by
default. That's a lot. But we're gonna
leave it like that. We also now have the
ability to determine how many draft
versions we want to keep. I'm gonna make
this a little bit smaller. I'm gonna just
say 300. Okay? Now, I also want us to come
down here to draft items security. You see
that? Says who should see draft items in
this document library Any user who can
read them or only users who can edit them.
We have 1/3 item for approval, but we're
not doing content approval in this lesson.
By default, any user can read the drafts
if we want to change it. And that's what
we are going to do to only users who can
edit items. So only people who have edit
permissions in this library will be able
to see the draft versions. Visitors.
People who can only read the documents
will not be able to see the drafts on Lee
the major published versions. All right,
let's go ahead and click. Okay, let's go
back to our library and let's take a look
at one of these documents. Let's do this.
When computers and technology, I'm gonna
go ahead and click on the show actions
_______ and go to version history. Now we
can see that we have two major versions of
this document version one inversion to,
and those will remain. Even if we go ahead
and start creating Maur draft versions,
these two will still be here. So let's go
ahead and let's close this and let's open
up this document and create a new draft
version. It opened up here inward online.
And let's take it, Let's do something
here. Let's change the company to the name
of the company elevator where skills
information technology systems. Okay, just
a minor change. But that's okay. We're
only creating draft version. I'm gonna
close this up. We're gonna come back to
our document library. Let's go to show
actions inversion history again. And I
will see that we have version 2.1, the
draft version created by Gary Coulson.
Because that's who I'm signed in as, and
we could view it or restored if we wanted
to, just like we could with any major
version. So now you know how to enable the
creation of minor or draft versions of
documents in a document library. Thanks for listening. And I'll see you next time