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[Autogenerated] Hi. This lesson I'm gonna

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show you how to enable the creation of

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minor or draft versions of documents in a

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document library. We're here on our HR

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team site and we're going to go to our

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employee handbook document library. Now,

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this document library, like every document

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library in SharePoint, has version ing

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enabled. And what that means is that every

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time you edit a document, SharePoint

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creates a new major version of that

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document, and all of the previous versions

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of the document are also saved. Now, what

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we want to do is enable the creation off

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minor or draft versions of the documents.

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We will also be able to then publish major

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versions when we're ready. Let's go ahead

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and let's go to the settings gear here and

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click on library settings. Now it's worth

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it to note that you don't have to be the

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SharePoint site owner to enable these

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version ing settings in the library. We

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come here to the employee handbook

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settings and we see here under general

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settings, version ING settings were gonna

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click there, and this is where we're gonna

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find what we're looking for. Let's scroll

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down a little bit and under document

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version history. We come over here to the

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right and we see that what is checked is

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creating major versions and you'll see it

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is create a version each time you edit a

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file in this document and by default. Like

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I said, it is major versions, and you can

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see the example. 123 and four. We're gonna

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select this radio button the creating

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major and minor or draft versions. For

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example, 11.11 point 22 point. Oh, like

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that. Now, once we do that, let's go down

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here and take a look at a couple of other

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options that we have now we have the

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ability to limit the number of versions to

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retain major versions is set at 500 by

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default. That's a lot. But we're gonna

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leave it like that. We also now have the

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ability to determine how many draft

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versions we want to keep. I'm gonna make

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this a little bit smaller. I'm gonna just

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say 300. Okay? Now, I also want us to come

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down here to draft items security. You see

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that? Says who should see draft items in

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this document library Any user who can

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read them or only users who can edit them.

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We have 1/3 item for approval, but we're

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not doing content approval in this lesson.

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By default, any user can read the drafts

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if we want to change it. And that's what

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we are going to do to only users who can

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edit items. So only people who have edit

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permissions in this library will be able

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to see the draft versions. Visitors.

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People who can only read the documents

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will not be able to see the drafts on Lee

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the major published versions. All right,

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let's go ahead and click. Okay, let's go

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back to our library and let's take a look

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at one of these documents. Let's do this.

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When computers and technology, I'm gonna

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go ahead and click on the show actions

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_______ and go to version history. Now we

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can see that we have two major versions of

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this document version one inversion to,

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and those will remain. Even if we go ahead

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and start creating Maur draft versions,

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these two will still be here. So let's go

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ahead and let's close this and let's open

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up this document and create a new draft

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version. It opened up here inward online.

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And let's take it, Let's do something

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here. Let's change the company to the name

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of the company elevator where skills

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information technology systems. Okay, just

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a minor change. But that's okay. We're

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only creating draft version. I'm gonna

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close this up. We're gonna come back to

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our document library. Let's go to show

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actions inversion history again. And I

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will see that we have version 2.1, the

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draft version created by Gary Coulson.

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Because that's who I'm signed in as, and

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we could view it or restored if we wanted

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to, just like we could with any major

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version. So now you know how to enable the

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creation of minor or draft versions of

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documents in a document library. Thanks for listening. And I'll see you next time