1 00:00:03,940 --> 00:00:05,220 [Autogenerated] Hi and this? Listen, I'm 2 00:00:05,220 --> 00:00:07,250 gonna show you how to publish a major 3 00:00:07,250 --> 00:00:10,380 version of a document from a minor or 4 00:00:10,380 --> 00:00:14,430 draft version in a document library. Let's 5 00:00:14,430 --> 00:00:16,500 go ahead and take a look. We're here in 6 00:00:16,500 --> 00:00:19,440 the employee handbook document library, 7 00:00:19,440 --> 00:00:22,290 and I want us to open up this document, 8 00:00:22,290 --> 00:00:25,360 computers and technology. We're gonna make 9 00:00:25,360 --> 00:00:27,610 a big change. We're gonna actually come 10 00:00:27,610 --> 00:00:32,020 down here to the bottom and add a couple 11 00:00:32,020 --> 00:00:34,690 of paragraphs. So I'm gonna pause 12 00:00:34,690 --> 00:00:37,970 recording here, and I will type. He's in 13 00:00:37,970 --> 00:00:39,370 and we'll come right back in just a 14 00:00:39,370 --> 00:00:42,440 second, so hang in there with me, All 15 00:00:42,440 --> 00:00:44,220 right? I'm back. And I have added these 16 00:00:44,220 --> 00:00:47,500 last two paragraphs about cell phone use. 17 00:00:47,500 --> 00:00:49,390 This is our computers and technology 18 00:00:49,390 --> 00:00:52,880 policy for the company. And we want to go 19 00:00:52,880 --> 00:00:55,440 ahead and add a little bit more. We're 20 00:00:55,440 --> 00:00:57,910 gonna have these two paragraphs, so this 21 00:00:57,910 --> 00:01:00,660 is done. We're gonna close that up and we 22 00:01:00,660 --> 00:01:04,770 will come and take a look at the version 23 00:01:04,770 --> 00:01:08,980 history for this document. And you see, we 24 00:01:08,980 --> 00:01:13,740 now have version 2.1 and 2.2. This is the 25 00:01:13,740 --> 00:01:16,370 one we just created. Now we're gonna go 26 00:01:16,370 --> 00:01:19,660 ahead and publish a new major version. So 27 00:01:19,660 --> 00:01:23,740 we're going to create version 3.0, from 28 00:01:23,740 --> 00:01:27,640 this version here, this 2.2. And whatever 29 00:01:27,640 --> 00:01:29,830 your reasons are for creating a new major 30 00:01:29,830 --> 00:01:31,900 version, it could be a major overhaul of 31 00:01:31,900 --> 00:01:33,730 the document like this. We added quite a 32 00:01:33,730 --> 00:01:36,910 bit. It could be You've changed 33 00:01:36,910 --> 00:01:38,590 directions. It could be. You're gonna mark 34 00:01:38,590 --> 00:01:41,140 that version as final. Whatever it is, 35 00:01:41,140 --> 00:01:43,980 this is how you go ahead and create that 36 00:01:43,980 --> 00:01:46,550 major version. You publish a draft version 37 00:01:46,550 --> 00:01:49,620 to create a major version. We're gonna go 38 00:01:49,620 --> 00:01:51,460 to the document here in the library and 39 00:01:51,460 --> 00:01:54,990 click show actions once again and down 40 00:01:54,990 --> 00:01:56,360 here to the bottom, we're going to click 41 00:01:56,360 --> 00:01:59,880 on Maur. And at the bottom of that little 42 00:01:59,880 --> 00:02:04,020 fly out, we have a published button and 43 00:02:04,020 --> 00:02:06,540 that's there because we enabled the 44 00:02:06,540 --> 00:02:10,240 creation off minor or draft versions were 45 00:02:10,240 --> 00:02:14,780 gonna click publish and we have a comment 46 00:02:14,780 --> 00:02:17,430 box. We can go ahead and add comments 47 00:02:17,430 --> 00:02:19,260 about what we're doing about why we're 48 00:02:19,260 --> 00:02:22,040 making this a major version about what 49 00:02:22,040 --> 00:02:24,980 changes we made. And I'm going to put a 50 00:02:24,980 --> 00:02:26,620 comment that says that we added new 51 00:02:26,620 --> 00:02:31,300 paragraphs about cell phone use. Once 52 00:02:31,300 --> 00:02:33,170 that's done, we can just click the publish 53 00:02:33,170 --> 00:02:38,430 button and see this published item from 54 00:02:38,430 --> 00:02:40,910 Employee Handbook. Let's go ahead and go 55 00:02:40,910 --> 00:02:47,260 to the version history again. And now you 56 00:02:47,260 --> 00:02:49,620 see version three. This is the current 57 00:02:49,620 --> 00:02:52,590 published major version, and there is my 58 00:02:52,590 --> 00:02:54,880 comment added new paragraphs about cell 59 00:02:54,880 --> 00:03:00,000 phone use. So now you know how to publish 60 00:03:00,000 --> 00:03:02,720 a major version from a draft version in a 61 00:03:02,720 --> 00:03:13,000 document library. Thanks for listening, and I'll see you next time.