[Autogenerated] high in this lesson. I'm
gonna show you how to enable content
approval in a SharePoint document library.
But I also want to mention that this
process is the same in a SharePoint list
is Well, we're here in the H R team site
and we are going to go to the job
descriptions document library. What we're
going to do is turn on content approval.
What that means is, when a user submits an
item to this library, it has to be
approved by one of the site owners. In our
case, that's either Pierce or Heather.
You'll see up here in the upper right
corner that were signed in as Gary and
Gary is simply a member of this group. He
does not have those owner permissions. He
cannot approve a document that has been
submitted to the library. Let's go ahead
and turn on content approval. We're going
to go to the settings gear now. It's
interesting to me to note that even though
Gary is not a site owner, he can turn on
content approval. We're gonna go to the
library settings and in library settings
were gonna click on version ing settings
now inversion ing settings. The very first
option is content approval. And when we
come over here to the right, we see
require content approval for submitted
items? No. Is the default by default? This
will be turned off. We're going to click
Yes, to enable the content approval. Now,
when we scroll down here to the draft item
security note that this option has been
selected only users who can approve the
items and the author of the items. It does
that by default when you turn on content
approval and that's kind of the important
thing. So we're gonna go ahead and we're
gonna click, okay? And when we come back
to our job descriptions document library,
you'll notice that we have a new column
called Approval Status. Now, it's
important for you to remember that when
you turn on content approval in a document
library that already has items in it,
they're all going to be marked approved.
And you can see that here with this
example. The assumption is that since
these documents are already in the
library, they have been approved. Now Gary
is going to go ahead and upload another
file. He's going to submit a document for
approval or rejection. Let's be honest.
He's going to submit this network engineer
job description will click open and you
see uploaded. One item there is network
engineer Job description is now available.
Now, when we look at it, we look in the
approval status column we see pending.
That means that it is pending approval.
Now, the interesting thing about this is
that Onley Gary concede that this document
is here. Gary and the people who are site
owners, the people with the approval
permissions. So Heather and peers can both
see this document in the document library.
But Olivia, the other member of our group,
if she opens up this document library,
she's not going to see that the network
engineer job description is there. And I
want to show you one more thing to Let's
go to show actions. All right, now, let's
go on down to the more options. And when
we look in here, we don't see and approve
or reject option. If we were a site owner,
we would see those there. But again, Gary
is not a site owner. He does not have
those approval permissions. So that's why
it is not here. Now, What we're gonna do
is go ahead and take a look at this from
Olivia's perspective, I'm gonna sign out
is Gary and come back as Livia? I'll be
back in just a second, okay? I'm back, and
I've signed in now as Olivia Fitzpatrick,
you can see it over here in the upper
right corner. Olivia's gonna go to the job
descriptions library and notice that we do
not see that network manager job. We have
all of the other job descriptions in here,
and they've all been approved. We don't
see the one that Gary just uploaded
because it hasn't been approved yet. And
this is what I was saying on Lee. The
submit, er and the people with the
approval options have the ability to see
these things until they've been approved.
So now you know how to enable content
approval in a SharePoint document library.
Thanks for listening. And I'll see you next time