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[Autogenerated] high in this lesson. I'm

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gonna show you how to enable content

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approval in a SharePoint document library.

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But I also want to mention that this

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process is the same in a SharePoint list

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is Well, we're here in the H R team site

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and we are going to go to the job

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descriptions document library. What we're

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going to do is turn on content approval.

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What that means is, when a user submits an

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item to this library, it has to be

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approved by one of the site owners. In our

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case, that's either Pierce or Heather.

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You'll see up here in the upper right

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corner that were signed in as Gary and

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Gary is simply a member of this group. He

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does not have those owner permissions. He

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cannot approve a document that has been

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submitted to the library. Let's go ahead

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and turn on content approval. We're going

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to go to the settings gear now. It's

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interesting to me to note that even though

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Gary is not a site owner, he can turn on

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content approval. We're gonna go to the

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library settings and in library settings

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were gonna click on version ing settings

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now inversion ing settings. The very first

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option is content approval. And when we

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come over here to the right, we see

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require content approval for submitted

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items? No. Is the default by default? This

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will be turned off. We're going to click

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Yes, to enable the content approval. Now,

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when we scroll down here to the draft item

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security note that this option has been

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selected only users who can approve the

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items and the author of the items. It does

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that by default when you turn on content

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approval and that's kind of the important

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thing. So we're gonna go ahead and we're

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gonna click, okay? And when we come back

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to our job descriptions document library,

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you'll notice that we have a new column

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called Approval Status. Now, it's

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important for you to remember that when

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you turn on content approval in a document

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library that already has items in it,

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they're all going to be marked approved.

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And you can see that here with this

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example. The assumption is that since

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these documents are already in the

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library, they have been approved. Now Gary

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is going to go ahead and upload another

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file. He's going to submit a document for

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approval or rejection. Let's be honest.

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He's going to submit this network engineer

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job description will click open and you

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see uploaded. One item there is network

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engineer Job description is now available.

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Now, when we look at it, we look in the

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approval status column we see pending.

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That means that it is pending approval.

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Now, the interesting thing about this is

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that Onley Gary concede that this document

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is here. Gary and the people who are site

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owners, the people with the approval

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permissions. So Heather and peers can both

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see this document in the document library.

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But Olivia, the other member of our group,

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if she opens up this document library,

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she's not going to see that the network

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engineer job description is there. And I

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want to show you one more thing to Let's

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go to show actions. All right, now, let's

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go on down to the more options. And when

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we look in here, we don't see and approve

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or reject option. If we were a site owner,

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we would see those there. But again, Gary

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is not a site owner. He does not have

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those approval permissions. So that's why

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it is not here. Now, What we're gonna do

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is go ahead and take a look at this from

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Olivia's perspective, I'm gonna sign out

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is Gary and come back as Livia? I'll be

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back in just a second, okay? I'm back, and

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I've signed in now as Olivia Fitzpatrick,

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you can see it over here in the upper

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right corner. Olivia's gonna go to the job

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descriptions library and notice that we do

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not see that network manager job. We have

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all of the other job descriptions in here,

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and they've all been approved. We don't

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see the one that Gary just uploaded

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because it hasn't been approved yet. And

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this is what I was saying on Lee. The

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submit, er and the people with the

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approval options have the ability to see

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these things until they've been approved.

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So now you know how to enable content

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approval in a SharePoint document library.

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Thanks for listening. And I'll see you next time