1 00:00:03,940 --> 00:00:05,120 [Autogenerated] Hi. In this lesson, we're 2 00:00:05,120 --> 00:00:08,140 gonna talk about sharing libraries and 3 00:00:08,140 --> 00:00:11,700 lists. We're in the sales team site, and 4 00:00:11,700 --> 00:00:14,840 it is a private group connected site. But 5 00:00:14,840 --> 00:00:17,250 what I'm going to show you is the same in 6 00:00:17,250 --> 00:00:19,220 group connected sites or in our 7 00:00:19,220 --> 00:00:21,650 traditional SharePoint site collection 8 00:00:21,650 --> 00:00:24,210 sites. Let's go ahead. Let's go to our 9 00:00:24,210 --> 00:00:27,220 document library. Now, let's say we want 10 00:00:27,220 --> 00:00:30,750 to share out this document library UI Look 11 00:00:30,750 --> 00:00:33,940 across at our options here on the top. And 12 00:00:33,940 --> 00:00:35,770 even if we click on the ellipses, there's 13 00:00:35,770 --> 00:00:40,010 no share button. Okay, so maybe we can't 14 00:00:40,010 --> 00:00:45,040 share it. Well, you can't, and you can't. 15 00:00:45,040 --> 00:00:46,610 Let's go ahead and let's take a look at 16 00:00:46,610 --> 00:00:49,000 our library settings. We're gonna go to 17 00:00:49,000 --> 00:00:50,710 our library settings and you see, under 18 00:00:50,710 --> 00:00:53,680 permissions and management. We have this 19 00:00:53,680 --> 00:00:56,030 option permissions for this document 20 00:00:56,030 --> 00:00:59,350 library. Okay, Seems great. UI click on 21 00:00:59,350 --> 00:01:10,230 it. Ah, well, we can add people to the 22 00:01:10,230 --> 00:01:13,620 permission groups. The only way to share 23 00:01:13,620 --> 00:01:17,230 this document library is to share the site 24 00:01:17,230 --> 00:01:20,120 with somebody. If you add somebody into 25 00:01:20,120 --> 00:01:21,960 one of these groups, they're gonna have 26 00:01:21,960 --> 00:01:25,310 those permissions for the whole site. Now 27 00:01:25,310 --> 00:01:29,250 you could stop inheriting permissions for 28 00:01:29,250 --> 00:01:32,840 just that library and create your own 29 00:01:32,840 --> 00:01:34,710 instead of unique permissions and put 30 00:01:34,710 --> 00:01:38,650 people into that for that library. But 31 00:01:38,650 --> 00:01:40,630 remember, when you do that, you affect 32 00:01:40,630 --> 00:01:43,890 everybody else who already has permissions 33 00:01:43,890 --> 00:01:46,190 to this library. So that's a slippery 34 00:01:46,190 --> 00:01:49,940 slope. You have to be very, very careful 35 00:01:49,940 --> 00:01:52,260 when you try to share out a document 36 00:01:52,260 --> 00:01:54,790 library because you may be sharing the 37 00:01:54,790 --> 00:01:59,880 entire site. Now it's actually the same 38 00:01:59,880 --> 00:02:02,760 thing for lists. Let's go to our expenses 39 00:02:02,760 --> 00:02:06,190 list. But with the expenses list, it's a 40 00:02:06,190 --> 00:02:09,170 little bit more scary, because look at 41 00:02:09,170 --> 00:02:10,990 this. We have a share button. And you 42 00:02:10,990 --> 00:02:13,940 think, Hey, great, I can share this list. 43 00:02:13,940 --> 00:02:17,220 You click on it says Grant. Access. Okay. 44 00:02:17,220 --> 00:02:20,020 Okay. I see you put somebody's name in. 45 00:02:20,020 --> 00:02:24,560 Let's add Olivia, and we have the options 46 00:02:24,560 --> 00:02:27,980 can edit. We could give her full control, 47 00:02:27,980 --> 00:02:30,450 edit or view. Now, that sounds 48 00:02:30,450 --> 00:02:32,400 suspiciously like our permission groups, 49 00:02:32,400 --> 00:02:35,640 doesn't IT? Yeah. Keep that in mind. Let's 50 00:02:35,640 --> 00:02:39,440 say we give Olivia can edit permissions, 51 00:02:39,440 --> 00:02:41,110 and you also have the option to send her a 52 00:02:41,110 --> 00:02:44,200 notification or not. I don't know why you 53 00:02:44,200 --> 00:02:45,970 wouldn't, but we're gonna go ahead. We're 54 00:02:45,970 --> 00:02:49,570 gonna grant her access to this list. Do 55 00:02:49,570 --> 00:02:52,210 you think? Great. I just shared this list 56 00:02:52,210 --> 00:02:54,770 to Olivia. Let's go ahead. Let's go up to 57 00:02:54,770 --> 00:02:58,040 our settings and click on list settings 58 00:02:58,040 --> 00:03:00,800 from our expenses settings. UI go under 59 00:03:00,800 --> 00:03:02,460 permissions and management, and we see 60 00:03:02,460 --> 00:03:05,840 permissions for this list. UI. Click there 61 00:03:05,840 --> 00:03:10,020 and here we are and notice this list has 62 00:03:10,020 --> 00:03:13,890 unique permissions. UI broke the 63 00:03:13,890 --> 00:03:18,710 inheritance on this list by adding Olivia 64 00:03:18,710 --> 00:03:22,060 by sharing this list with Olivia. IT broke 65 00:03:22,060 --> 00:03:25,350 the inheritance for this list. IT now has 66 00:03:25,350 --> 00:03:29,650 unique permissions from the parent site 67 00:03:29,650 --> 00:03:31,970 from the main part of the site. We see all 68 00:03:31,970 --> 00:03:34,670 of those other groups here, but we noticed 69 00:03:34,670 --> 00:03:38,220 that Olivia has been added as essentially 70 00:03:38,220 --> 00:03:41,800 her own group, and we see that she now has 71 00:03:41,800 --> 00:03:45,840 contribute permissions. And this is 72 00:03:45,840 --> 00:03:48,030 exactly what I was telling you about with 73 00:03:48,030 --> 00:03:50,760 the document library. If you wanted to 74 00:03:50,760 --> 00:03:53,840 share a document library, you could break 75 00:03:53,840 --> 00:03:56,410 the permissions and create your own unique 76 00:03:56,410 --> 00:04:00,190 permissions for people to go ahead and 77 00:04:00,190 --> 00:04:03,750 have access to that entire library. It's 78 00:04:03,750 --> 00:04:05,520 not a good thing. It's not a bad thing. 79 00:04:05,520 --> 00:04:07,660 It's just a thing, and you can use it 80 00:04:07,660 --> 00:04:10,140 however you want. But now you know a 81 00:04:10,140 --> 00:04:12,740 little bit more about sharing lists and 82 00:04:12,740 --> 00:04:15,630 libraries in SharePoint. That's it for 83 00:04:15,630 --> 00:04:25,000 this lesson. Thanks for listening, and I'll see you next time