[Autogenerated] Hi. In this lesson, we're
going to talk about permission groups and
SharePoint specifically in group connected
SharePoint site collections. Now we have
33 permissions in SharePoint that could be
assigned to every user. But permission
groups make it easier for us because we
assign permissions to those groups and
there are already some pre defined groups
for us, and then we simply add users to
those groups. This lesson we're gonna take
a look at these two sites sales team and
wellness, and they are group connected
sites. And you know that when you're
looking here, it says group, as opposed to
our I T operations, which is a traditional
SharePoint site collection. We're going to
start with our sales team site. We're
gonna click there when we come up here to
the upper left, and we see it is a private
group. So on Lee. People who are added to
this group have access to it on Lee
members. And when we come over here, we
see one member, the site owner Pierce Boy.
We'll go to our settings gear, click on
site permissions now UI CR three default
SharePoint Permission groups, site owners,
site members site visitors. If we open up
site owners, we see there are two groups
in here. Sales team site members and sales
team site owners. Those are Microsoft 3 65
groups. Those were created, and those are
added to the SharePoint Permission group
automatically. I didn't create those.
Nobody created those the system did. Let's
go ahead and let's get into our advanced
permission settings and take a little bit
of a closer look at that. Now we have the
yellow band that's indicates are limited
access users. The Limited Access Users
Group is a system group. You can't really
do anything about it. In fact, if I come
over here and click on show users, we see
that it shows us Pierce Boyd as the
limited access user. But we know that
Pierce is the site owner. I will read you
a little bit of the Microsoft official
explanation. Limited access enables a user
or group to browse a site, page or library
to access a specific content item when
they do not have permissions to open or
add IT, any other items in the site or
library. This level is automatically
assigned by SharePoint when you provide
access to one specific item, so we can't
do anything about it. We really don't have
to worry about it. It's just gonna be
there. Don't try to delete it or change
it. It has to do with how SharePoint shows
items to the users. Now let's go in. Let's
take a look at our SharePoint group sales
team site owners. When we click there, we
see that the Microsoft 3 65 group team
site members is in this owners SharePoint
Permission group. So every time Pierce
adds somebody, let's go home here every
time Pierce adds a member to this group.
And it doesn't matter if he adds it to
members or owners or something. In fact,
if I do this, let Heather you see she's a
member. And if we go ahead and we take a
look at the site permissions, we'll open
up our sales team. Site owners Heather is
now in this group. The team site members.
This is a Microsoft 3 65 group, and this
group is in the sales team site owners.
And if we remember the sales team, site
owners have full control. So Heather,
although she is technically a member, she
has full control. She has the same
permissions as any owner on the site, so
she has the same permissions as Pierce.
Now this is a private group site and
typically private groups site like this.
Everybody is working, collaborating
together on something, so it's probably
not a big deal. Well, you have to be
careful is with a public group site like
our wellness Group site here. You'll see
it is a public group site. Now, when we
look at our members, we have one member of
the owner, Pierce Boy. Well, when we go to
our site permissions UI see site owners
site members. Site owners are the wellness
owners. Microsoft Group. That's fine site
members is the wellness members. Now this
is a little bit different from the private
group. The members are now in the site
members. SharePoint Group, The Microsoft 3
65 group Wellness members is in this
SharePoint site members group, so they
have edit permissions, not full control.
That's a good thing. Maybe what we also
see is everyone except external users.
This is another Microsoft 3 65 group. This
is the group that everybody in your
Microsoft 3 65 organization is in. So
suddenly, everybody who has access to our
Microsoft 3 65 has edited permissions on
this public group site. Now we didn't do
that. SharePoint did that. The system put
all of those office 365 users into this
Wellness Members group. And remember, the
members group has edited permissions and
edit permissions are really powerful
there, almost full control. People with
the other permission can add document
libraries and delete them the same with
lists they can delete and add them. They
can edit documents they can delete
document versions. About the only thing
that editors can't do that full control
owners can is approved items and change
the design of the site with the way
certain things function that affect all
users. So you have to be very careful with
these public sites. So now you know a
little bit more about permission groups in
SharePoint group connected sites. Well,
that's it for this lesson. Thanks for listening, and I'll see you next time