1 00:00:03,940 --> 00:00:05,130 [Autogenerated] Hi. In this lesson, we're 2 00:00:05,130 --> 00:00:07,640 gonna talk about sharing sites in 3 00:00:07,640 --> 00:00:10,840 SharePoint. Now, when you share a site, 4 00:00:10,840 --> 00:00:13,270 you have to be careful because it's very 5 00:00:13,270 --> 00:00:16,240 easy to give somebody mawr permissions to 6 00:00:16,240 --> 00:00:19,170 a site than you intend. We're here on our 7 00:00:19,170 --> 00:00:23,630 I T operation site, and this is a standard 8 00:00:23,630 --> 00:00:26,810 SharePoint site collection. This is not a 9 00:00:26,810 --> 00:00:29,980 group connected site. And as such, when 10 00:00:29,980 --> 00:00:31,400 you come over here to the right corner, 11 00:00:31,400 --> 00:00:34,460 you see we have a share button UI click on 12 00:00:34,460 --> 00:00:38,820 that we-can enter in the name of the 13 00:00:38,820 --> 00:00:40,760 person in our organization that we want to 14 00:00:40,760 --> 00:00:42,660 share the site with. We're going to share 15 00:00:42,660 --> 00:00:46,850 with Olivia. When we click on that, we see 16 00:00:46,850 --> 00:00:50,490 that it's showing by default. Olivia will 17 00:00:50,490 --> 00:00:54,150 be added to It's actually the permission 18 00:00:54,150 --> 00:00:57,280 group visitors, and she has the read 19 00:00:57,280 --> 00:01:00,200 permission level, and that's good. That 20 00:01:00,200 --> 00:01:02,170 means she can read everything in the site, 21 00:01:02,170 --> 00:01:05,070 but she can't change things. Well, you see 22 00:01:05,070 --> 00:01:06,820 this little arrow here? If I click on 23 00:01:06,820 --> 00:01:09,450 that, I could change it and give her full 24 00:01:09,450 --> 00:01:12,800 control or edit permissions as well. I'm 25 00:01:12,800 --> 00:01:15,290 gonna leave it at read and go ahead and 26 00:01:15,290 --> 00:01:19,080 click on share. So now this site has been 27 00:01:19,080 --> 00:01:22,220 shared with Olivia, and she is part of the 28 00:01:22,220 --> 00:01:24,700 Visitors group, which has read 29 00:01:24,700 --> 00:01:29,720 permissions. Okay, now let's go to a 30 00:01:29,720 --> 00:01:32,940 community site. Now remember, by default 31 00:01:32,940 --> 00:01:36,390 community sites, all community sites are 32 00:01:36,390 --> 00:01:38,910 part of a standard SharePoint side 33 00:01:38,910 --> 00:01:42,720 collection. And as such again, you see, we 34 00:01:42,720 --> 00:01:45,250 have a share button over here, and it's 35 00:01:45,250 --> 00:01:47,560 the same thing. If we go ahead and we add 36 00:01:47,560 --> 00:01:51,650 Olivia, you see it puts her in with a read 37 00:01:51,650 --> 00:01:53,670 permission. But we could change it to full 38 00:01:53,670 --> 00:01:56,010 control or edit again. We're going to 39 00:01:56,010 --> 00:01:59,060 leave it at read. All right now, let's go 40 00:01:59,060 --> 00:02:01,320 ahead and let's take a look at our 41 00:02:01,320 --> 00:02:03,310 delivery skills portal. You'll see that 42 00:02:03,310 --> 00:02:07,680 this is a public group site now, because 43 00:02:07,680 --> 00:02:10,180 this is a group connected site. When we 44 00:02:10,180 --> 00:02:11,970 come over to the right, we don't have that 45 00:02:11,970 --> 00:02:15,400 share button. But we have this, which 46 00:02:15,400 --> 00:02:18,150 tells us there is one member to our site, 47 00:02:18,150 --> 00:02:20,600 and if we click on that, it's Pierce Boy. 48 00:02:20,600 --> 00:02:22,850 That's who were signed in. As Pierce is 49 00:02:22,850 --> 00:02:25,380 the site collection owner. He is the site 50 00:02:25,380 --> 00:02:28,900 owner, and he's the only member of this 51 00:02:28,900 --> 00:02:32,000 group. Now he can add a member if we go 52 00:02:32,000 --> 00:02:35,950 ahead and click on add. We're gonna add 53 00:02:35,950 --> 00:02:39,710 Olivia, but you'll notice this time it 54 00:02:39,710 --> 00:02:41,890 doesn't say read under there. It doesn't 55 00:02:41,890 --> 00:02:44,790 tell me what group she is. Part of which 56 00:02:44,790 --> 00:02:47,290 permission group she belongs to. Nor does 57 00:02:47,290 --> 00:02:50,240 it give me the option to change it here. 58 00:02:50,240 --> 00:02:51,640 But that's okay. We're gonna go ahead and 59 00:02:51,640 --> 00:02:55,250 we're going to save IT. Will see that she 60 00:02:55,250 --> 00:03:00,110 is now a member off this group. Well, if 61 00:03:00,110 --> 00:03:03,260 we go ahead and we go to permissions site 62 00:03:03,260 --> 00:03:05,250 permissions here, Advanced permission 63 00:03:05,250 --> 00:03:08,950 settings. Remember that. We will see with 64 00:03:08,950 --> 00:03:13,380 a public group connected site. Let's open 65 00:03:13,380 --> 00:03:16,600 up our portal visitors. All of the 66 00:03:16,600 --> 00:03:19,800 members, the public site members that 67 00:03:19,800 --> 00:03:23,660 Microsoft 3 65 group they all belong here. 68 00:03:23,660 --> 00:03:29,540 They all automatically go into this group, 69 00:03:29,540 --> 00:03:31,800 the L A. Far-as skills portal visitors, 70 00:03:31,800 --> 00:03:35,720 which has the read permission level. So UI 71 00:03:35,720 --> 00:03:40,100 essentially just put Olivia into this 72 00:03:40,100 --> 00:03:44,040 permission group. And that's very much 73 00:03:44,040 --> 00:03:47,640 exactly what we saw here and here because 74 00:03:47,640 --> 00:03:49,910 it automatically put her in that read 75 00:03:49,910 --> 00:03:53,000 group. Now the last one we want to look at 76 00:03:53,000 --> 00:03:57,520 is a private group connected site. You see 77 00:03:57,520 --> 00:03:59,320 that we have three members and if we click 78 00:03:59,320 --> 00:04:04,240 there, it's everybody pretty much except 79 00:04:04,240 --> 00:04:08,100 Olivia again. No share button. But we have 80 00:04:08,100 --> 00:04:11,840 members. And if we want to add a member, 81 00:04:11,840 --> 00:04:16,150 we'll add Olivia as a member again. No 82 00:04:16,150 --> 00:04:18,900 option to change which group she's in will 83 00:04:18,900 --> 00:04:22,480 save IT. And now she's a member, as is 84 00:04:22,480 --> 00:04:24,700 Gary Coulson and Heather Fremont. 85 00:04:24,700 --> 00:04:27,340 Remember, with a private group, the 86 00:04:27,340 --> 00:04:34,970 members get put into the owners group, and 87 00:04:34,970 --> 00:04:39,790 site owners have full control. So just a 88 00:04:39,790 --> 00:04:43,540 little bit of something to be aware of 89 00:04:43,540 --> 00:04:46,640 when you're sharing sites or adding 90 00:04:46,640 --> 00:04:49,820 members to that site. Now, if we didn't 91 00:04:49,820 --> 00:04:52,450 want Olivia to be a member, we could 92 00:04:52,450 --> 00:04:59,740 physically go back into our permissions 93 00:04:59,740 --> 00:05:05,110 and had her physically here into our 94 00:05:05,110 --> 00:05:14,900 visitors. So now she has read permissions 95 00:05:14,900 --> 00:05:18,590 only, but we still would have to come back 96 00:05:18,590 --> 00:05:26,300 here and remove her from the members 97 00:05:26,300 --> 00:05:31,200 group. So now you know a little bit more 98 00:05:31,200 --> 00:05:34,070 about sharing sites in SharePoint. That's 99 00:05:34,070 --> 00:05:44,000 it for this lesson. Thanks for listening, and I'll see you next time